Coordinator, Executive Administrative Support

Core Responsibilities of a Personal Assistant (PA)

1. Calendar & Schedule Management
   • Manage leaders' calendars and appointments.
   • Coordinate meetings, meeting rooms, and desk bookings.
   • Ensure optimal scheduling and avoid conflicts.
2. Email & Communication Management
   • Manage email communications in line with the leader's preferences.
   • Draft, coordinate, and follow up on communications as required.
3. Administrative Support
   • Provide day-to-day administrative assistance.
   • Support ad hoc requests and organizational coordination activities.
4. Travel Management
   • Arrange end-to-end business travel.
   • Coordinate flights, hotels, visas, local transport, and travel itineraries.
5. Expense Management
   • Prepare and process business expense claims.
   • Track reimbursements and ensure compliance with company policies.
6. Approvals & Coordination
   • Act as the primary point of contact for approvals on behalf of the leader.
   • Liaise with internal teams and stakeholders to ensure timely action.

Key Skills Required

• Strong planning and organizational skills.
• Ability to multitask and manage priorities.
• High degree of confidentiality and professionalism.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management capabilities.
• Problem-solving mindset with attention to detail.
• Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint)

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.