Coordinator III - Payroll

Coordinator III - Payroll

Reports to: Senior Officer - Payroll and Benefits
Salary Range: $74,735 - 90,043
Pay Grade: 403
Duty Days: 239
PCN: 26743 - 26745
FLSA Status: Exempt

POSITION PURPOSE
Provides professional-level support, completing detail-oriented tasks, coordinating multiple responsibilities/projects, and meeting urgent deadlines. Helps conceptualize project structure, monitors project progress and performance including data collection and statistical analysis. Prepares reports and presents findings to multiple stakeholders; provides reports of compliance results as requested. Provides support for leading continuous improvement initiatives in Payroll and across the District. Manages components of the strategic planning process, including but not limited to development of strategic plans and alignment with data strategy. Contributes to a strategy for data-informed best practices, and supports internal collaborative teams in supporting their continuous improvement work. Provides management support for the development and implementation of special projects and operational activities. Performs complex and diverse administrative duties to promote smooth efficient operations; exercises discretion in handling all business.

ESSENTIAL JOB FUNCTIONS

Project Management

• Coordinates work with and provides work direction for the project team; maintains effective procedures and efficient workflow.

• Provides advice and guidance to team members with respect to procedures, processes, and practices; serves as liaison with other departments.

• Plans, organizes, and monitors a wide variety of programs, ensuring compliance with established state and federal guidelines where applicable.

• Attends planning meetings and works with assigned committees to identify and serve the needs of the District.

• Participates in a variety of cross-functional meetings for the purpose of conveying and gathering information required to support completion of critical projects.

• Coordinates with team members, other departments, and other stakeholders on project initiatives that maximize District effectiveness and efficiency.

• Supports development strategies that focus on processes to align multiple functional areas with District needs.

• Supports creation and implementation of special project work plans and revises as appropriate to meet changing needs and requirements.

• Plans, coordinates, collaborates, develops, and designs special projects including preparing drafts and finalizing documents, maintaining files and data bases; meets with stakeholders.

• Gathers, reviews, and analyzes estimates for all projects; coordinates work projects within other departments when necessary.

Performance Monitoring & Reporting

• Facilitates project monitoring, completion, efficiency evaluation, and other tasks for the purpose of identifying issues proactively, developing agendas, supporting other staff, and serving as a division representative. Designs, collects, compiles, and analyzes data to evaluate project performance analysis; presenting findings to stakeholders.

• Uses appropriate methodologies, software, and tools to conduct analyses and develop reports to inform District leadership.

• Monitors and tracks progress and completion of strategic plans; ensures completion of projects; produces reports on the progress and status of plans.

• Prepares written formative and summative reports that communicate results effectively; presents results to multiple audiences.

• Researches topics required to manage projects (such as relevant policies, new federal and state statutes, staffing requirements, and financial resources) for the purpose of maintaining compliance of educational programs/services, ensuring compliance with regulatory requirements, securing general information, and/or responding to requests.

• Prepares presentations and reports for meetings and presentations to the Board.

• Performs actions authorized during the absence of the Chief and uses initiative and judgment to see that matters requiring attention are referred to delegated authority.

Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.

• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.

• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

SUPERVISORY RESPONSIBILITIES

• Selects, trains, supervises, and evaluates staff, and makes recommendations relative to assignment, retention, discipline, and dismissal.

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

OTHER DUTIES AS ASSIGNED

• Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of District policies and procedures, and best practices in project management.

• Knowledge of statistics and research design.

• Knowledge of data information systems, data analysis, and the formulation of action plans. Knowledge of using MUNIS software in a school administration environment.

• Skill in managing change within a large, complex organization.

• Skill in providing exceptional service to both internal and external customers.

• Skill in written and oral communication including ability to interact with and influence all levels of central office and office staff, as well as community stakeholders.

• Skill with continuous improvement, problem-solving models, and making recommendations.

• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Skill in complex problem solving; identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

• Skill in preparing and conducting workshops and making presentations.

• Skill at the advanced level, working with Microsoft Office 365, especially Outlook, PowerPoint, Excel, and Word.

• Ability to work independently to manage multiple work streams while balancing competing priorities with attention to detail.

• Ability to analyze, synthesize, and interpret data, in order to summarize for technical and nontechnical employees, as well as, senior management.

• Ability to exercise discretion regarding matters of a sensitive or confidential nature.

• Ability to use application software to access databases, email, create spreadsheets, and process professional documents.

• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.

• Ability to engage in self-evaluation with regard to performance and professional growth.

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings and professional meetings as required.

PHYSICAL AND MENTAL DEMANDS. WORK HAZRDS

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.

• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.

• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.

• Lifting: Occasional light lifting and carrying (less than 15 pounds).

• Environment: Works in an office setting; occasionally requires irregular / prolonged hours.

• Attendance: Regular and punctual attendance at the worksite is required for this position.

• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

MINIMUM REQUIRED QUALIFICATIONS

• Education:
  o Bachelor's degree from an accredited college or university required;
  o Master's degree from an accredited college or university preferred;
  o Major in a field related to Business, Human Resources, Management, Education, or related field preferred.
• Certification:
  o A certification is preferred, which includes the following or comparable certifications: Project Management Professional (PMP);
• Experience:
  o 4-6 years' professional-level support for leadership, completing detail-oriented tasks, coordinating multiple responsibilities/projects, and meeting urgent deadlines required;
  o 2 years' in managing projects and/or employee events preferred.
• Approved Combinations:
  

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.