Coordinator of Human Resources

NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The system does not allow the applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application.

WHAT WE CAN DO TOGETHER
The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for staff, students and former students. Our newest colleague will join our Human Resources team in supporting recruitment, employee relations and HR initiatives to promote our culture of professional team service.

OUR CULTURE AND BENEFITS
We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, faculty and friends of Texas A&M University. Whether leading recruitment efforts, overseeing employee events, or supporting team initiatives, this is a great position to expand your career skills. Professional development and continuous learning are core components of our culture. What we do and how we do it is enhanced by using the most current tools relevant to each role.

All full-time employees are eligible for generous, 100% Association-funded benefits including health insurance, dental insurance, vision insurance, life insurance equal to annual income, retirement plan with six-year vesting, long-term disability insurance and exceptional holiday and paid time off schedules. The Association of Former Students is a designated non-profit employer for the Public Service Loan Forgiveness student loan program. Also, you may enhance your benefits through additional self-paid coverage such as short-term disability, family health insurance, increased life insurance and more, to fit your unique personal and family needs.

A CAREER WITH IMPACT AND MEANING

Your efforts will bring the Aggie Network to life, helping current and former students, faculty and friends of Texas A&M University stay connected in meaningful ways. You will directly support scholarships, emergency student aid, and academic excellence and help shape the future of Aggies for years to come.

ESSENTIAL FUNCTIONS OF THE ROLE

• Maintain a high standard of professionalism, confidentiality and integrity.
• Facilitate recruitment and onboarding.
• Support employee relations and engagement.
• Maintain HR records and reports.
• Assist with HR projects and programs.
• Promote team culture.
• Work on-site to support daily HR operations.

ROUTINE DUTIES

• Serve as partner with hiring managers to develop and implement effective recruitment strategies.
• Coordinate onboarding and departure processes.
• Conduct student new hire orientations.
• Process all new and departing employees and all change of status forms.
• Review and maintain employee handbook.
• Manage the maintenance of current position descriptions.
• Process confidential matters and either resolve or refer to appropriate personnel.
• Assist with timesheet and payroll preparation.
• Ensure compliance with I-9 Employment Eligibility verification and periodically audits I-9 forms.
• Coordinate employee appreciation, birthday, retirement and holiday events.
• Assists with planning for quarterly All-Team Meetings.
• Maintain inventory of department supplies.
• Promote proactive approaches using the company's HRIS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRIS capabilities.
• Perform duties in support of Director of Human Resources.
• o Schedule appointments and answer calls, as needed.
• o Proofread, correct and produce letters in final form.
• o Answer letters and route mail.
• o Assist with preparations for board and council meetings.
• o Process expense reports, invoices and premiums.
• This description of expected duties is neither all-inclusive nor permanent. Employees may be required to take on additional duties without notice.

EMPLOYEES OF THE ASSOCIATION OF FORMER STUDENTS

• Actively contribute toward efforts to achieve our culture, engagement, and fundraising goals.
• Participate in various Association-wide activities including but not limited to Aggie Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Hullabaloo, Board and Leadership Council meetings, and internal event teams and task committees.
• Serve as an ambassador by meeting our Team Expectations and fostering relationships with students, former students, and other constituents of Texas A&M.
• Exemplify our Core Values: Respect, Excellence, Loyalty, Leadership, Integrity, Service.