Coordinator - People & Culture (6 Month Fixed Term Contract)

To provide support across the People & Culture (P&C) team to deliver an efficient human resources service that contributes to the strategic objectives at Waihi Operation. To work closely with the P&C Business Partners and Manager to deliver generalist activities such as payroll coordination, and training. Support and provide effective administration and coordination of the day-to-day operations of the human resources functions and duties, using the relevant HR management systems and processes.

Key Tasks and Responsibilities (Including but not limited to):

Payroll:

• Act as the first point of contact for all payroll administration activities to ensure employee payroll information is accurate, complete and submitted within required timeframe.
• Maintain accurate payroll-related employee data, including changes to employment details, hours, allowances, leave and other payroll adjustments.
• Liaise with employees, managers to resolve payroll queries and support timely payroll processing.
• Review payroll documentation and employee records to ensure information is accurate, compliant and appropriately authorised.
• Support the preparation and checking of payroll inputs, ensuring changes are processed in accordance with company procedures and legislative requirements.
• Maintain confidentiality and accuracy when handling employee payroll information and sensitive personal data.
• Identify and escalate payroll issues or discrepancies in a timely manner to ensure they are resolved appropriately.

Effectively use the Human Resource Information System (HRIS) to ensure information is up to date and accurate in the system:

• Maintain the SuccessFactors HRIS in consultation with the OceanaGold People and Culture team.
• Assist with Success Factors troubleshooting, training and support to all OceanaGold New Zealand sites.

Ensure training is in line with Company direction and meets learner requirements:

• Assist in the delivery of HR Training Modules to the departments.
• Deliver training modules and training on HR Standard Operating Procedures (SOPs).

Employee Relations:

• Participate in providing effective employee relations service, through promoting and providing education relating to employee benefits, e.g. KiwiSaver, EAP, Southern Cross Health Insurance.

Provide support and complete general administration duties:

• Provide administration support to the P&C team by coordinating electronic diaries, assisting with the preparation and maintaining documents and presentations when required.
• Complete administration required for new and existing employees, which includes Individual Employment Agreements, Letters of Engagement and amendment to employee contracts.
• Coordinate travel and relocation requirements for P&C team and with the travel and relocation of employees as required.
• Maintain employee files ensuring essential documentation is included in the files.
• Assist the People and Culture team with administration of all other Human Resources processes when required.
• Processing invoices for payment through Approval Plus and Pronto.
• Maintain knowledge of and comply with relevant New Zealand legislative requirements relating to human resources.

• Full and current Driver Licence, ability to drive manual vehicles is preferred.
• Hold a tertiary qualification in Human Resources or relevant experience in a busy HR function.

Experience:

• At least 2 years previous administration experience in a Human Resources role/and experience in recruitment or a HR generalist role at administration support level.
• Proficient working knowledge of Microsoft packages including Word, Excel, Publisher and PowerPoint is essential.

WHAT'S ON OFFER:

• Residential role - live and work in Waihi, the gateway to the stunning Coromandel region
• Free Gym Membership
• Career Development Opportunities
• Long service recognition
• Living Our Values recognition program
• Access to OceanaGold Employee Assistance Program (EAP)
• Exceptional working environment where people are valued and respected
  

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at careers@oceanagold.com

**Applications close 18 August 2026. Shortlisting will commence immediately. Applicants must be eligible to work in New Zealand.

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED