Copy Center Aide
Summary
Handles mail sorting, copying, and interoffice deliveries for a K-8 school district, operating copy machines and ensuring accurate distribution.
Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs.
Job Summary:
The Copy Room Aide supports the Copy Room Assistant and the Copy Room Supervisor in the performance of various duties, tasks, and responsibilities including transporting interoffice mail, sorting parcels from the United States Post Office to ensure that they are delivered the proper department, sorting regular US mail and distributing to appropriate parties, making copies as required by teachers, administrators and others in the school to serve the needs of the student body.
Essential Functions:
- Sorts packages and groups them into different categories for easy dispatch and safe handling during delivery to prevent damage of sensitive packages if they were mixed up with non-sensitive ones
- Collects mail and packages from staff at the School, including spelt out addresses of where they will be sent to
- Works with courier services and postal offices
- Checks various postal rates and weight options to get best prices to save cost
- Fills relevant details in distribution and shipping forms, providing accurate information to ensure that mails are delivered to the right locations and people
- Keeps the mailroom organized by properly arranges the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
- Weighs employee items to be mailed to get the right weights and assigns the proper amount of postage to them
- Provides copies of papers and documents to the teachers and administrators as needed to aide in student instruction
- Understands how to properly use and operate a sophisticated copy machines
- Performs other related duties as assigned
Minimum Requirements:
- High School Diploma
- Excellent organizational skills
- Pennsylvania Criminal Record Check Clearance
- Pennsylvania Child Abuse Clearance
- FBI Criminal Background Clearance
Demonstrated Knowledge of:
- Mailroom operations
- Proficiency in automated copy machines
- Problem-solving techniques
Demonstrated Ability to:
- Work under pressure, meet deadlines, etc.
- Communicate effectively with colleagues, receivers, and the management to avoid errors in sending mails
- Establish and maintain effective working relationships with faculty, administrators
Note: CCCS has the exclusive right to alter this job description at any time. This job description is not an employment agreement or contract.