Copy of Executive Assistant
Job Purpose:
The executive assistant assists management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
Duties & Responsibilities:
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Managing schedule & booking appointments (preventing conflicts)
- Organize bills/paperwork
- Attend marketing meetings
- Organized office materials, equipment, or furniture
- Create correspondence
- Making follow-ups
- Developing advertising/communications
- Liaison with vendors
- Follow up on documentation/paperwork
- Troubleshoot basic computer issues
- Writing and sending out letters
- Visiting community offices to make connections or drop off materials
- Screening phone calls
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Additional duties as assigned
- Duties and responsibilities may change, and new ones may be added, at any time with or without advanced notice.
Working Conditions:
- None: The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
AIJ, Inc. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.
Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.
Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time.