Corporate Administrative Assistant, Food & Beverage Operations

Overview:
This position provides coordination and support to the Food & Beverage Operations Team based at the corporate office. This will support our Vice President of Food & Beverage, Corporate Director of Food & Beverage, Head of Culinary, and Corporate Executive Chef.
This is an in office role based out of the Omni Corporate Office, Monday through Friday.
Responsibilities:

Communicate directly with internal and external stakeholders on multiple projects
Assist with travel arrangements
Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking
Strong interpersonal skills for communication and collaboration between departments
Assist with Executives expense report assembly routing, and tracking
Handle special projects as assigned
Assist with assembly of PowerPoints and presentation materials
Liaise with internal departments and properties for executives
Daily / Weekly / Monthly communication with hotel executives and executive assistants
Calendar management
Assist with invoicing and rebills for department
Assembly of extensive trip files pre and post
Monthly reporting
Composing Memos and Agendas
Work closely with operations department
Schedule, coordinate and facilitate technology for Webinars, and conference calls
Update contact lists and email distribution lists for corporate and hotel/resort information
Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar
Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties
Field and distribute mail to operations department
Update intranet and other internal sites
Ad-hoc projects for the operations team

Qualifications:

Must be extremely proficient in Excel, Word, PowerPoint and Outlook
Ability to work extended hours when needed
Ability to work independently with minimal supervision
Ability to maintain strict confidentiality
Must be highly organized and have the ability to multi- task and shift priorities as needed
Professionalism is a must
Excellent written and verbal communications skills
Must be a team player and contribute positive energy
Flexibility and capability to take on special assignments/projects
Bachelor’s degree preferred
Experience in Hospitality, Food & Beverage, and Administration is a plus