Corporate Concierge

Corporate Concierge - Hong Kong Conglomerate
Salary: $4500 max
5 days work week
8.30am. -5.30pm (Mon-Fri)
Location: Anson Road

Job Scope:

Concierge Duties:

Daily concierge services for guests and staffs- Mailing distribution / attend to deliveries

Onboarding of new employees: Prep card access, Locker and facilitation on their first day

Offboarding of staffs: Removal of card access and empty of lockers

Oversee the upkeep, cleanliness and functionality of office premises, meeting rooms, pantry areas and common spaces.

Coordinate the maintenance of office assets and ensure the workplace remains organised, comfortable and ready for daily operations

Manage front desk operations, welcome and attend to visitors, respond to enquiries and provide assistant to employees and guests. Maintain a professional and hospitable environment while anticipating the needs of stakeholders

Assist with scheduling, appointments, running errands and other administrative requirements for senior management and employees

Assist with flights, hotels and transportation bookings for both internal and external

Follow up on operational matters, resolve issues promptly and undertake additional duties or special projects as assigned by the immediate supervisor

Procurement / Facilities Management:

Raise of PR based on the correct cost center - ORACLE

Support on the PO approval - ORACLE

GRN the order and to facilitate finance with the payment - ORACLE -

Liaise with vendors and suppliers on quotations, procurement, service arrangements and maintenance requirements. Coordinate purchase requisitions, supplier registration and related documentation while ensuring timely delivery of goods and services.

Manage office supplies, pantry provisions, workplace amenities, equipment and general inventory

Coordinate workplace safety arrangements, fire safety equipment servicing and emergency evacuation exercises. Work with relevant stakeholders to support a safe and compliant office environment.

Coordinate office utility accounts, building-related matters, tenancy administration, asset storage and other operational requirements to ensure business continuity

Corporate Events / Employee Management:

Support the planning and execution of corporate events, meetings, workshops, festive celebrations, team-building activities and wellness initiatives.

Coordinate event logistics, venue preparation, guest registration, catering and on-site hospitality to ensure a smooth experience for participants.

Build positive working relationships with colleagues, management, building management and external service providers

Property Upkeep, Asset Care & Maintenance Coordination:

Property Upkeep & Maintenance Coordination - Ensure the cleanliness, presentation, and overall upkeep of both TPC and NOMU properties, maintaining a high standard of appearance, comfort, and functionality.

Facilities Inspection & Reporting - Conduct regular checks of the properties and promptly report maintenance issues, defects, or repair requirements to the relevant departments for follow-up.

Guest Experience & Property Readiness - Ensure that facilities and guest areas at both properties are well-maintained, presentable, and ready for members and guests.

Interdepartmental Coordination - Liaise with housekeeping, facilities, maintenance, and other relevant teams to ensure smooth operations and timely resolution of property-related issues.

Asset Care & Protection - Monitor the condition and proper use of property furnishings, equipment, and other assets, ensuring they are handled responsibly and maintained in good condition.