Corporate Paralegal & Executive Assistant to the General Counsel

NOTICE TO ALL EMPLOYEES OF FILING OF APPLICATION

FOR PERMANENT ALIEN LABOR CERTIFICATION

Pursuant to Section 20 C.F.R. 656.10(d), you are hereby notified that this notice is being provided as a result of the filing of an application for permanent alien labor certification for the relevant job opportunity described below:

NAME OF EMPLOYER: Hilco Global Professional Services, LLC

POSITION TITLE: Corporate Paralegal & Executive Assistant to the General Counsel

POSITION LOCATION: 5 Revere Drive, Suite 206, Northbrook, IL 60062

Responsibilities:

• Draft, review, edit and negotiate agreements and contracts, including non-disclosure agreements and service agreements.
• Liaise with outside counsel, Hilco’s business units operating companies, registered agents and service providers, coordinate information and documents.
• Analyze and provide summaries of legal documents.
• Ensure compliance with state and federal laws, including formations, dissolutions, foreign qualifications, amendments, and domestications.
• Manage corporate records and filings, including drafting and reviewing limited liability company agreements, corporate resolutions, written consents, Secretary’s Certificates, and Incumbency Certificates.
• Work with entity management platforms (CSC EM, GEMS).
• Support internal corporate governance, produce extensive corporate charts in Visio and PowerPoint.
• Assist with mergers and acquisitions projects.
• Analyze founding documents (LLC agreements, corporate resolutions) to ensure compliance with their provisions.
• Conduct research on legal issues, regulations, and compliance matters to support corporate actions.
• Perform compliance duties, such as KYC process for new counterparties in World Check, Aspirent.
• Coordinate internal and external meetings and calls, prepare and distribute materials, agendas, pre-reads, manage reminders.
• Screen and prioritize incoming messages; draft, edit, or route emails on behalf of the General Counsel.
• Keep and maintain document management systems.
• Prepare, edit, and proofread executive communications, reports, presentations, and documents using MS Office, Adobe, and AI tools.
• Draft, review, and send executive-level emails, letters, and memos.
• Organize travel arrangements and manage executive expense reports.
• Assist in tracking and managing executive budgets by overseeing invoices and payments, and identifying discrepancies.
• Collaborate with finance teams to ensure alignment between departments.
• Track project metrics, organize project files (both physical and digital), and conduct research.
• Ensure office supplies, equipment, and IT services are available and functioning.
• Act as a liaison with office managers and IT support to troubleshoot and resolve issues promptly.
• Serve as the primary point of contact for internal and external stakeholders, including clients, board members, and business partners.
• Provide backup support to team members and assist with various ad-hoc projects to ensure seamless operations across departments.

Requirements

• Bachelor’s degree, or foreign equivalent in Paralegal Studies, Political Science, or a related field, plus 10 years of experience as a corporate paralegal or related occupation.
• Performing review and revisions of nondisclosure agreements, contracts, and limited liability company agreements.
• Preparing various corporate governance documents; tracking and coordinating filings with regulatory agencies; managing registered agent communications; handing annual report filings; filing entity formations, amendments, foreign-state qualifications, trade name registrations, withdrawals, apostilles/legalizations, and cancellations.
• Responding to Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) information requests.
• Responding to SOPs and subpoenas, including running internal email searches for document requests.
• Performing conflict checks and assisting with drafting disclosure schedules for bankruptcy court filings.

RATE OF PAY: $84,053 per year

GENERAL BENEFITS:

Annual, fully discretionary bonuses; heath; dental; vision; life insurance; short term disability; long term disability; voluntary critical illness and accident insurance; medicare support; childcare; PTO; professional development reimbursement; and wellness program.

*This position is eligible for benefits under Company’s Employee Referral Program, which includes specific incentives for referring employees*

Any person may provide documentary evidence bearing on the application to the Certifying Officer of the U.S. Department of Labor at the following address:

Certifying Officer

U.S. Department of Labor

Employment and Training Administration

Office of Foreign Labor Certification

200 Constitution Avenue, NW

Room N-5311

Washington, DC 20210

Certifying Office E-mail: plc.atlanta@dol.gov

Applicants who are interested in this position should visit https://hilcoglobal.wd1.myworkdayjobs.com/Hilco_Global_Careers/job/Northbrook-IL/Corporate-Paralegal---Executive-Assistant-to-the-General-Counsel_R-100724

Hilco Global is an equal opportunity employer. Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status.

Hilco Global strives to comply with all applicable local/state regulations regarding displaying salary ranges. Any offered salary is determined based on relevant factors such as applicant's skills, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations. In addition, Hilco Global is proud to offer a comprehensive, competitive benefits package, with options designed to help you make the best decisions for yourself, your family, and your lifestyle. Available benefits are based on eligibility. Our Total Rewards package includes a variety of medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and a robust suite of personal well-being benefits to support your mental health.