Corporate Retreat Designer
Summary
Plans and delivers large corporate retreats (200-500 attendees) end to end for growing companies — owning budgets, venue and vendor negotiation, agenda design, single-property logistics, and on-site team direction from brief through event day.
About us
We plan corporate retreats end to end for growing companies, offering a la carte solutions across the event-management process. Our delivery network is independent operators who own their projects and pick their work, backed by a team that handles account management and technical support so you can focus on the craft.
What this role is
You take a program from brief through on-site execution and you own it. The budget, the agenda, the client relationship, and the room on event day are yours. These are large programs, 200 to 500 attendees at a single property, which means directing an on-site team rather than doing every task yourself. This is autonomous, project-based work for someone who has carried programs at that scale, not someone who needs an account director above them.
What you will own
- Vendor management: research, negotiate, and secure venues and vendors; own contracts, logistics, and deliverables
- Budget oversight against the client's financial goals
- Agenda design: workshops, speakers, activities, and networking that fit the client's objectives
- Single-property logistics at scale: a large room block, registration, arrivals and departures, on-property movement between sessions
- On-site management: directing the on-site team from registration through breakouts; calm handling of whatever breaks
- Stakeholder communication: primary liaison across client, vendors, and internal team
What we are looking for
- Repeated end-to-end ownership of programs in the 200 to 500 attendee range, with no account director above you
- DMC, incentive-house, or small-agency background is the strongest fit: trained to land in an unfamiliar city and deliver against a brief with no home-office safety net
- You have owned the budget and run registration and room blocks at that scale
- You have directed on-site staff, not only executed your own list
- You have real "I fixed it on-site when the plan broke" stories
- Prior freelance or multi-client work is a plus; you want flexible, autonomous, project-based work