Corporate Secretary

Corporate Secretary – PSS India

Key Responsibilities of a Corporate Secretary

1. Board Governance

• Organize Board of Directors and committee meetings.

• Prepare meeting agendas and board materials.

• Attend meetings and maintain official minutes.

• Track board resolutions and follow-up actions.

2. Corporate Compliance

• Ensure compliance with applicable corporate laws and regulations.

• Monitor governance requirements and regulatory changes.

• Maintain legal and statutory records.

3. Corporate Records Management

• Custodian of:

  • Articles of Incorporation

  • Bylaws

  • Board resolutions

  • Shareholder records

  • Corporate registers

• Maintain official corporate documentation and archives.

4. Shareholder Relations

• Coordinate Annual General Meetings (AGMs).

• Manage shareholder communications.

• Support proxy processes, voting, and shareholder resolutions.

5. Governance Advisory

• Advise the Board and senior leadership on governance matters.

• Recommend governance best practices.

• Support director onboarding, training, and evaluation processes.

6. Risk and Ethics Oversight

• Ensure governance processes support ethical conduct.

• Help monitor conflicts of interest disclosures.

• Support compliance and risk management reporting.

7. Subsidiary Governance

• Maintain governance records for subsidiaries.

• Coordinate director appointments and resolutions across legal entities.

• Ensure local statutory compliance.

Must-Have Skills & Requirements

• Qualified Company Secretary (CS) with a valid ICSI membership number, eligible for appointment as Company Secretary of PSS India.

• Knowledge of Indian company law, statutory compliance, and corporate governance.

• Understanding of Board and committee meetings, agendas, minutes, and resolutions.

• Ability to maintain statutory registers, corporate records, and legal documentation.

• Strong organizational skills, attention to detail, integrity, and confidentiality.

• Willingness to work from Bengaluru, where PSS India’s registered office is being shifted.

Good-to-Have Skills

• Experience coordinating AGMs and shareholder communications.

• Exposure to subsidiary governance, director appointments, and resolutions.

• Experience coordinating with external legal agencies and reviewing legal documentation.

• Knowledge of governance best practices, director onboarding, and compliance reporting.

• Exposure to risk management, ethics, and conflict-of-interest disclosures.

• Basic finance knowledge and ability to support selected finance-related activities.

• Strong stakeholder management and ability to work with senior leadership.

Competencies Required

• Corporate governance expertise.

• Company law and regulatory knowledge.

• Strong communication and stakeholder management.

• High integrity and confidentiality.

• Project management and organizational skills.

• Board and executive-level influencing capability.

.

All your information will be kept confidential according to EEO guidelines.