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Key Responsibilities
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Financial Analysis & Reporting
- Produce daily, weekly, monthly, and quarterly operational reports.
- Prepare project profitability reports for leadership.
- Develop and maintain dashboards tracking:
- Project profitability
- Labor efficiency
- Equipment utilization
- Production metrics
- Revenue by division
- Gross margin
- Contract backlog
- Work-in-progress
- Forecasted project completion
- Assist with annual budgeting and financial forecasting.
- Perform variance analysis between estimated and actual project costs.
- Develop ad hoc financial reports for Executive Leadership.
Job Costing & Cost Control
- Monitor labor, equipment, material, subcontractor, trucking, and overhead costs for each project.
- Review job cost reports for completeness and accuracy.
- Identify coding errors and cost discrepancies before financial reporting.
- Partner with Operations to improve cost visibility and accountability.
- Analyze project profitability throughout project execution.
- Identify trends, cost overruns, and opportunities for operational improvement.
- Support post-project financial reviews and lessons learned.
Operational Support
- Serve as the primary financial resource supporting Operations.
- Partner with Project Managers, Superintendents, Estimators, Procurement, Accounting, and Executive Leadership.
- Improve project financial visibility across all business units.
- Assist leadership with strategic planning through financial data analysis.
- Recommend process improvements that increase operational efficiency and profitability.
Contract Administration
- Own the contract administration process from project award through final closeout.
- Review customer contracts for billing requirements, payment terms, retainage, insurance requirements, prevailing wage requirements, and financial obligations.
- Maintain complete electronic contract files including amendments, change orders, supporting documentation, and correspondence.
- Coordinate contract setup across all operational and accounting software systems.
- Monitor contract compliance and notify leadership of financial or contractual risks.
Project Setup & Software Administration
- Serve as the company expert for project setup within LIMS.
- Configure customers, contracts, cost codes, products, billing structures, rate tables, subcontractors, vendors, and project information.
- Maintain master data across LIMS, QuickBooks, B2W, and other operational software.
- Identify opportunities to improve software integration, automation, and reporting efficiency.
- Ensure project information remains accurate throughout the project lifecycle.
Compliance & Internal Controls
- Maintain financial documentation supporting audits.
- Ensure accurate project documentation supporting customer billing.
- Maintain internal financial controls surrounding project setup and job costing.
- Develop and maintain Standard Operating Procedures for project financial management.
- Ensure consistency of project financial processes throughout the organization.
Continuous Improvement
- Become the internal expert on:
- LIMS
- QuickBooks
- B2W
- Microsoft Excel
- Reporting software
- Business Intelligence tools
- Recommend improvements to workflows, reporting, software utilization, and financial controls.
- Continuously seek opportunities to reduce administrative waste while improving data quality and reporting accuracy.
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