Y Combinator Costing Specialist
Job Purpose
The
purpose of this role is to ensure accurate and timely management of import
costings, shipping documentation, and clearance processes that support the
company’s supply chain efficiency. The role is responsible for coordinating
with freight forwarders, suppliers, and internal stakeholders to resolve
queries, reconcile accounts, and maintain compliance with import policies. Through
delivering precise costing records, managing shipment claims, and facilitating
smooth customs clearance, the position contributes directly to operational
effectiveness, financial accuracy, and customer satisfaction.
Key Responsibilities
- Manage day-to-day
costings, dealing with administration and interface with various departments
- Liaise with
international and local freight forwarders aligning day-to-day requirements and
resolve queries and shipping status
- Resolve SARS
Customs Stops, Tariff Queries and NRCS Stops.
- Investigate and
resolve shipment shortages via claim procedure and supplier communication
- Adhere to the
import and clearance policies, procedures and schedules and all other
guidelines as defined by the company
- Reconcile monthly
creditor accounts and resolving outstanding queries and credits due
- Attend to clearance
and product queries in relation to documents, shortages and purchase orders
- Coordinate shipping
and clearance, manage forwarder status reports and request for documents.
- Liaise with the
brand executives to facilitate customs clearing and delivery
- Manage day-to-day
shipping, costing, forwarder queries and requests and provide feedback to brand
executives in reasonable time frames
- Ensure that
day-to-day costings are done accurately which includes complete documentation
sets and sign-offs
- Accurately update
the costing register with regard to costing status/numbers entries
- Daily update of the
forward cover spreadsheet
- Assist receiving
with checking and scanning of shipments
Requirements
Experience and Knowledge
- Two (2) to three
(3) years’ working experience in a FMCG environment is preferred
- Knowledge and
understanding of the clearing and forwarding industry is preferred
- Knowledge of SARS
Customs Procedures and Tariff Headings is preferred
- Spreadsheet
knowledge in drawing up and utilizing reports (daily costing/tracking sheets)
- Relevant technical
knowledge and technology driven
Skills and Education
- Matric with
mathematics is essential, a tertiary qualification and/or a relevant diploma
will be an advantage
- Excellent computer
literacy in MS Word, Excel and Outlook
- Above average
administration skills
- High attention to
detail
- Mature outgoing
personality, energetic go getter with the will to succeed
- Strategic thinker
with strong planning and execution skills
- Excellent customer
engagement and relationship building skills
- Strong negotiation
skills
- Excellent oral and
written communications skills
- Good time
management skills
- Copes effortlessly
within a high stress and pressurized environment i.e. ability to handle
pressure
- Willing to go the
extra mile
- Service quality
orientated
- Customer focused
- General business
acumen
- Assertive but
professional
- Ability to motivate
others
- Negotiation through
amicable cooperation
- Courteous,
diplomatic, respectful manner
- Set and achieve
high standards & ongoing improvement
- Provide positive,
helpful & productive feedback
- Establish effective
personal contact / channel for communication between parties
- Ability to make
decisions, render judgment, take action & apply corrective measures
Personal Attributes and Qualities
- Well-groomed and
presentable
- Organized
individual
- High attention to
detail
- Positive, confident
and motivated individual
- High level of
energy
- Team player
- Self-starter,
self-driven
- A high level of
perseverance
- Be patient,
tolerant and diplomatic
- Problem solver
- Positive attitude
- Proactive
individual
- Analytical thinker
Compliance Competencies
- Perform all duties
with integrity, to the highest ethical standards, and in compliance with all
relevant legal, contractual and other requirements as mandated by the Company
Code of Conduct
- Keep up to date
with changes in applicable compliance obligations, controls and measures
relevant to the role