Court Services Assistant
Summary
Responsible for accurately processing citations and other court documents / judicial paperwork through the Municipal justice system from initial contact through finalization.
Essential Duties and Responsibilities
Provide customer service through various media to the public including explaining legal filing processes, calendaring procedures, fees, fines, jury service rules and/or other processes and procedures in response to Court actions.
Obtain, process and review legal documents of all judicial departments for completeness, timeliness and conformity to legal requirements.
Scan court documents to electronic format for ongoing judicial transference of information (Open Records request, research, management reports and etc).
May prepare and update court calendars by scheduling court appearances and hearings; may review case files for completeness and further processing requirements prior to and after court proceedings.
May update and advise staff of case readiness, trial status and courtroom availability.
May prepare and issue writs, warrants and other official court documents and correspondence as needed by the Municipal Court.
May process filing fees, cash bonds, fines, mail payments and account payments for citations, dismissals and judgments.
Update case records by posting information to automated case file as rulings and/or payments are finalized.
Minimum Qualifications
6 months to 1-year advanced training past the high school level
2 years related experience in a Court environment or law enforcement agency
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Preferred Qualifications
Education/ Experience:
6 months to 1-year advanced training past the high school level
2-3 years experience in a Municipal Court environment, Law enforcement agency or government customer service position and/or
2 years experience in a payment processing environment
Knowledge, Skills & Abilities:
Basic knowledge of court services
General knowledge of cash handling procedure
General knowledge of accurate posting of financial transactions
General knowledge of court and legal operations
Excellent communication skills in both oral and written correspondence
Skill in Microsoft Office (Excel, Word, Outlook, Access)
Skill at accurately scanning documents and indexing
Analytical skills in reviewing information
Ability to handle high volume of data entry with precision and accuracy
Licenses and Certifications
Valid Class C Texas driver's license
Physical Requirements / Work Environment
The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.