Creative & Brand Project Coordinator

• Creative and Brand Project Coordination: Coordinate a broad range of creative projects, including digital and print materials, advertising campaigns, social media content, marketing videos, copywriting and editing assignments, and large-format branded assets.
• End-to-End Project Management: Manage projects from initial intake through final delivery, coordinating intake meetings, brainstorming sessions, creative briefs, production schedules, draft reviews, approval processes, and final file handoffs.
• Project Documentation and Tracking: Maintain accurate and comprehensive project records within designated project management systems. Gather necessary information, create tasks, assign resources, and ensure team members understand project objectives, responsibilities, deadlines, and next steps.
• Workflow and Issue Resolution: Identify and address obstacles such as missing information, delayed approvals, competing priorities, and schedule risks. Follow up proactively to keep projects moving and minimize delivery disruptions.
• Stakeholder Communication: Provide clear, timely, and professional project updates, schedule reminders, meeting summaries, and follow-up communications. Communicate potential risks, dependencies, and changes early to help stakeholders manage expectations.
• Resource and Workload Coordination: Monitor team workloads, assess competing demands, and adjust assignments as needed to balance capacity, optimize resource allocation, and support on-time delivery.
• Multitasking and Deadline Management: Oversee a high volume of projects at different stages of development while maintaining accuracy, responsiveness, organization, and consistent follow-through.
• Brand Quality and Compliance: Ensure completed deliverables align with business objectives, established brand guidelines, internal policies, and quality standards.
• Cross-Functional Collaboration: Build productive working relationships with communications teams, HR, IT, marketing stakeholders, and other contributors to support coordinated execution and effective collaboration.
• Continuous Process Improvement: Identify opportunities to improve project documentation, coordination practices, workflow efficiency, and communication while working within established processes and decision-making structures.

Requirements

• Education and Experience: Bachelor's degree in Marketing, Communications, or a related field, along with at least 3 years of experience in project coordination or project management. Experience in a creative, brand, marketing, or communications environment is preferred.
• Creative Workflow Knowledge: Understanding of creative production processes, project intake procedures, review and approval cycles, resource coordination, and project delivery best practices.
• Project Management Tools: Proficiency in project management platforms such as Wrike or comparable tools, along with Microsoft Office, SharePoint, and related business applications.
• Project Coordination Skills: Demonstrated ability to manage multiple active projects simultaneously, maintain accurate records, track milestones, coordinate contributors, and meet competing deadlines.
• Organization and Attention to Detail: Excellent organizational skills and meticulous attention to detail, particularly when documenting project information, monitoring timelines, and tracking approvals and deliverables.
• Communication Skills: Strong written and verbal communication abilities, with the capacity to deliver clear, concise, professional, and approachable updates, meeting recaps, and follow-up messages.
• Stakeholder Management: Ability to build respectful, productive relationships with cross-functional partners and collaborate effectively with individuals across different roles and areas of expertise.
• Prioritization and Time Management: Strong judgment in balancing urgent requests, managing competing priorities, anticipating schedule conflicts, and maintaining progress across multiple projects.
• Problem-Solving and Adaptability: A proactive, solutions-oriented approach to resolving workflow challenges, navigating changing requirements, and adapting to evolving processes while remaining composed under pressure.
• Professionalism and Accountability: Ability to follow established processes, apply direction consistently, exercise sound judgment, and recognize when to seek input or escalate issues.
• Teamwork and Collaboration: A positive, can-do attitude and a team-first mindset, with the ability to foster collaboration, support shared goals, and contribute constructively to a professional working environment.
• Resilience and Growth Mindset: Openness to feedback, willingness to learn, and the ability to maintain a high standard of work in a dynamic, fast-paced environment.
• Remote Work Readiness: Ability to work independently, communicate proactively, stay organized, and coordinate effectively with distributed teams.

Benefits

• Competitive Compensation: Hourly pay ranging from $26.59 to $46.54, depending on qualifications, skills, and experience.
• Remote Work Flexibility: Fully remote working arrangement within the United States.
• Medical Insurance: Medical coverage to support employee health and well-being.
• Dental and Vision Coverage: Benefits designed to support dental and vision care.
• Retirement Savings: Access to a 401(k) retirement savings plan.
• Employee Stock Ownership Plan (ESOP): Opportunity to participate in an employee ownership program.
• Paid Time Off: Paid leave to support personal needs and work-life balance.
• Paid Holidays: Holiday benefits to accommodate personal and family commitments.
• Flexible Work Schedules: Scheduling flexibility designed to support a balanced lifestyle.
• Life Insurance: Coverage to provide additional financial protection.
• Professional Growth: Opportunities to strengthen project management, creative operations, stakeholder coordination, and workflow optimization skills.
• Collaborative Work Environment: Opportunity to work with multidisciplinary teams and contribute to creative projects that support broader organizational goals.
• Career Development: Potential to expand responsibilities and develop professionally within a supportive, team-oriented corporate environment.