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CSR Admin

Our client is a premier climate control and electrical service company providing high-quality installation, repairs, and maintenance solutions. They service a wide range of residential and commercial clients across various suburban regions.

They are now seeking to hire a CSR Admin to provide frontline customer service and administrative support to the operations team. This role focuses heavily on lead management, customer confirmations, scheduling, and follow-ups to ensure seamless daily operations.

Job Responsibilities

Customer Contact and Lead Management

  • Send confirmation SMS messages to customers
  • Call office headquarters overnight leads
  • Handle missed calls during high-volume periods
  • Action outbound web leads via phone calls
  • Manage pending and follow-up web leads
  • Update and manage confirmation SMS replies
  • Call customers who have not confirmed bookings for the following day
  • Assist with replying to SMS messages from web leads
  • Conduct customer happy calls to ensure satisfaction

Scheduling and Booking Support

  • Manage calendar requests
  • Assist with booking jobs in the Aroflo schedule
  • Call customers in Aroflo to follow up on rescheduled jobs and attempt rebooking
  • Assist with booking real estate requests
  • Assist with booking Maintenance Agreement and Routine Care clients

Administrative and Reporting Tasks

  • Download and prepare cancellation letters every Monday
  • Email prepared cancellation letters to the Manager for printing and posting
  • Maintain accurate customer and job records in Aroflo
  • Support the customer service team with ad hoc administrative tasks as required

Requirements

  • Proven experience in customer service, call handling, or administrative support roles
  • Strong verbal and written English communication skills with a confident phone manner
  • High attention to detail and excellent organisational skills
  • Ability to manage high call volumes and competing priorities calmly in a fast-paced environment
  • Customer-focused mindset with robust problem-solving capabilities
  • Ability to work independently, follow set processes, and maintain reliable attendance
  • Experience with basic to intermediate CRM, booking systems, or scheduling platforms
  • Proficiency with intermediate SMS and email communication tools

Nice-to-Have Skills

  • Previous experience in HVAC, trades, or service-based industries
  • Prior experience specifically using Aroflo software

Benefits

  • Permanent Work-From-Home Set-Up
  • Dayshift (Australian Eastern Standard Time business hours)
  • Full-Time Job
  • HMO (STAFF only)
  • Annual Leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rate)

What this application asks

workable

First name, Last name, Email, Headline, Phone, Address, Summary, Resume, Cover letter, Please advise your expected salary in PHP per hour

  • We’re seeking someone who can dedicate themselves fully to the role. Please apply only if you are not currently employed in another full-time position or can transition out of it before starting. Can you confirm that you’ll be available to start this role without any conflicting commitments, including part-time, full-time, or freelance work? yes / no
  • Are you willing to work on weekends (Saturday morning only)? yes / no
  • The monthly salary for this position ranges from PHP 30,000 to PHP 40,000/monthly only. Does this align with your salary expectations? yes / no
  • If you are shortlisted, we would like to contact you on Google Chat or MS Teams. Please provide your email ID ("MS Teams - [email protected]")
  • Please provide a link to your LinkedIn profile account.
  • In what city/province are you based?
  • Please note that as a requirement, we will implement a Time Tracker system. Its purpose is to ensure transparency for our clients, indicating our active involvement in our tasks, and to maintain an accurate record of daily working hours. Could you please confirm your willingness to use this system? yes / no
  • If you are hired by us, you will be classified as an independent contractor, meaning we won't be covering any government-mandated benefits. Would you be comfortable with this arrangement? yes / no
  • We receive compensation based on the hours we work. As a result, there will be months when our pay is higher. This occurs because certain months have more business days (Monday to Friday) compared to others. Kindly acknowledge if this is clear to you. choose any
  • Please upload a 1-2 minute VIDEO recording summarising your work experiences. You can use any platform you prefer. Once recorded, upload your video to your preferred drive and share the link here. Ensure the link is accessible to anyone with the link. Record in your working area, ensure a quiet environment and maintain a professional appearance. Note that this is MANDATORY, and we cannot proceed with your application without it.
  • Do you have experience working in a customer service or administrative support role? yes / no
  • Do you have experience working in the HVAC, trades, or service-based industries? yes / no
  • Are you comfortable managing outbound phone leads and high call volumes? yes / no
  • Do you have experience managing calendar requests and scheduling service jobs? yes / no
  • Do you have experience handling administrative tasks such as preparing documentation or letters? yes / no
  • Do you have experience using Aroflo or similar trade-based scheduling software? yes / no
  • Do you have experience using CRM platforms and digital communication tools? yes / no
  • In 100 words, please tell us about those experiences you had that is related to this role. written answer
  • Do you currently have any full-time, part-time, or side commitments? If yes, how much notice do you need to render, and how soon would you be able to start and fully commit to this role?
  • What motivates you to seek a new opportunity and move on from your current/previous role? written answer
  • Will you require maternity/paternity leave within the next 12 months? If not, then do you have any prior planned leaves? Please specify.
  • Please attach a screenshot of your PC/Laptop specs. upload
  • How many monitor/s do you have available? choose one
  • What is your current internet service provider, and what alternative or back-up internet connection do you have in place?
  • Please upload a screenshot of your internet speed test result using this link: https://fiber.google.com/speedtest/. STEPS: (1) Use Google Chrome browser (2) go to https://fiber.google.com/speedtest/ (3) Change the server to any Melbourne/Sydney provider (4) run the speed test (5) take a screenshot. upload
  • I hereby authorise VirtualStaff365 to contact my previous employers, supervisors, and references for the purpose of verifying my employment history and qualifications. I consent to the collection and processing of my personal data in accordance with the Philippines’ Data Privacy Act of 2012 (Republic Act No. 10173). yes / no
  • Please provide two direct report reference contacts (Name and Mobile No./Email add) written answer
  • Please note that an active NBI clearance is required before we can process your application. Candidates without an active NBI clearance will not be considered until they obtain one. Do you understand and agree to this requirement? choose one
  • Do you currently have an active NBI clearance? choose one
  • Please upload a digital copy of your valid NBI Clearance. We also accept a screenshot of your NBI appointment or a valid Police Clearance as an alternative. upload
  • If Only Applicable: If you selected "HIT", please briefly state the reason for the HIT (if known), and how many working days you were advised it would take to process. Write N/A if not applicable. written answer

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