CUA Administrative Assistant

Join a Mission That Matters!

For more than 60 years, Concilio has empowered Latino and diverse families while strengthening communities through education, workforce development, child welfare, family support, housing stability, and community-based services.

At Concilio, Human Resources is more than hiring and policies—it's about creating an exceptional employee experience, supporting organizational excellence, and building a workplace where our employees can thrive while serving our community.

If you're passionate about people, enjoy solving problems, thrive in a collaborative environment, and want to make a meaningful impact, we'd love to meet you.

Why Work at Concilio?

At Concilio, you'll become part of a collaborative team that believes investing in our employees is essential to fulfilling our mission.

We offer:

• Comprehensive Medical, Dental & Vision Insurance
• Company-Paid Life Insurance
• Retirement Savings Plan
• Paid Time Off (PTO)
• Paid Holidays
• Employee Assistance Program (EAP)
• Professional Development & Continuing Education Opportunities
• Leadership Development through Concilio's People & Culture Academy
• Opportunities for Career Growth and Internal Advancement
• Collaborative, Inclusive, and Mission-Driven Culture
• Meaningful work that positively impacts the Philadelphia community

General Description:

The Administrative Assistant reports to the Program director and is responsible for day-to-day management of office activities within the program. This position is responsible for providing and coordinating administrative support for the Director and other staff. This person is also responsible for performing general functions and duties to support the daily operations of the program.

Duties and Responsibilities:

· Provide administrative and management support to Program Director and staff as needed, including data entry, clerical functions, maintenance of program inventory, shipping, planning and organization of events etc.

· Coordinate and schedule meetings.

· Assist will all documentation needed for authorization and billing and create and maintain client records.

· Monitor, order and distribute office supplies and program material through an organized inventory process.

· Take notes during meetings and conference calls and prepare summaries.

· Supporting the preparation of all reports internal and external.

· Create and format Standardized forms.

· Coordinate availability and distribution of all forms.

· Coordinate orientation of new staff concerning administrative and office procedures.

· Schedule and organize Meetings as required.

· Route all incoming and outgoing mail.

· Interact with program participants and other community-based agencies.

· Provide support for timekeeping and payroll preparation as needed.

· Provide other support services and duties as needed and assigned.