Curriculum & Education Program Coordinator

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of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

Event & Program Logistics

• Plans, executes the logistics, and monitors budgets for program social events and / or educational activities, which include but are not limited to: recruitment; orientation; graduation; resident wellbeing activities; conferences; and simulation and / or other assessment activities. May lead workshops and/or information sessions for learners, faculty, and staff.
• Reserves and coordinates classroom and meeting space for AED sessions and other lecture, workshop, and simulation events.
• Plans and executes the department’s annual resident graduation and the annual Intern, CA-1, and CA-2 class retreats, and coordinating logistics, communications, schedules, resident wellbeing activities Leads the UCSF Anesthesia Passport Recruitment Program, including the Ambassador Program, online resident recruitment social hours, special interest group (SIG) nights, the open house, second looks, and other recruitment activities to recruit incoming residents.

Anesthesia Education Day (AED) Series Coordination

• Works with program managers and / or faculty to meet the educational needs of program learners through collaborative development and implementation of programmatic activities, which may include program competencies, curriculum, and exams.
• Schedules faculty for the twice-monthly AED series, run separately for each resident cohort (CA-1, CA-2, CA-3) so that all residents are covered across the two sessions.
• Ensures faculty scheduled for sessions are free from clinical work and works with the clinical schedulers to ensure OR coverage.
• Reviews session content with the faculty curriculum director in advance of each series, and monitors program delivery to ensure consistency and educational quality across both days.

Advisor/Mentor Program Administration

• Administers the resident advisor/mentor program for all residents, ensuring meetings are scheduled and occurring on a regular basis. Proactively follows up with advisors and advisees to ensure program expectations and meeting goals are met, and escalates unresolved issues to program leadership for appropriate action.
• Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Resolves ad hoc issues relative to program learners. Advises learners on planning, initiation, and completion of their studies. Communicates clinical learning opportunities and curriculum requirements and effectively communicates information about learners' program choices.

PRIMER CA-1 Curriculum Scheduling

• Serves as the primary contact for scheduling all lectures, workshops, and simulation sessions for the PRIMER CA-1 curriculum, delivered each summer to incoming CA-1 residents.

Resident Records & Case Log Management

• Manages program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies. Creates reports to ensure accuracy and completeness of data.
• Tracks and updates the content of residents' electronic files to ensure documentation is current and complete.
• Monitors and tracks resident caselog data for compliance with program and ACGME requirements, and manages appointment paperwork for the program.

Visiting Observer Program Management

• Monitors learner files as well as program documentation and policy to ensure compliance with established and evolving standards. Develops and maintains program processes for documentation to meet regulatory requirements.
• Manages the end-to-end process for our visiting observership program, including reviewing applications, acceptance, registration, and enrollment processes to ensure compliance with departmental, UC Health, School of Medicine, and University policies and procedures.
• Reviews and verifies eligibility and required documentation (e.g., prerequisites, health insurance, malpractice insurance, HIPAA) and ensures compliance with applicable rules and regulations.
• Oversees acceptance of visiting observers into the program and manages the registration and enrollment process.
• Advises program directors, faculty, and administrators visiting observer policies, eligibility requirements, responsibilities, and compliance standards to support consistent application of program requirements

Curriculum Oversight & Advising

• Analyzes a wide range of educational issues and applies project management principles and practices to achieve results in academic setting. May work with matrixed teams of professionals and key stakeholders to deliver effective results.
• Maintains a comprehensive,program-wide view of resident learning activities across the curriculum advises program leadership on curriculum content, sequencing, and timing across the residency.

Faculty Development

• Sets up and organizes faculty development sessions focused on teaching and learning, helping faculty build skills for instructing and evaluating residents.

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