Customer Service Manager

The Customer Service Manager (CSM) reports to and is under the general supervision of the General Manager and/or
Assistant General Manager. The CSM compiles and analyses all owner and resident imput that includes their concerns,
complaints and suggestions. The CSM uses this information to prepare reports to the Board on how the Association can
improve service levels to all owners/residents. CSM works closely with the CFMA’s Administrative Assistant to maintain
a current file of all owners and residents who live on property and another list of all owners who live off property. The
CSM will use this information to set up a comprehensive data base that can be used to keep all owners and residents
informed on current events. The CSM oversees placement of information on bulletin boards and elevator lobbies. The
CSM job requires the exercise of discretion and independent judgment. This is a full-time management position and is
exempt from over-time and requires flexible work hours including some evening and weekend work.

Duties include but are not limited to:
• Assist GM or AGM with the processing of any new residents or residents who are leaving property.
• Assist GM or AGM by managing any scheduled maintenance to all residents for full participation.
• Assist GM or AGM with the preparation and distribution of the monthly CCV2 newsletter.
• Assist GM or AGM by managing the preventative maintenance calendars and schedules, and keeping all
vendor contact information current.
• Assist GM or AGM with all training and educational programs conducted on property or the CFMA.
• Assist GM or AGM by directing and coordinating watch personnel duties to ensure residents, guests, vendors
and contractors and moving personnel follow all house rules.
• Assist GM or AGM by managing of all incident reports and ensures open incident reports are resolved properly.
• Assist GM or AGM to provide management services to residents.
• Assist GM or AGM with timely response to emergencies on property during and after-hours.
• Maintains filing system and retrieves information as requested from records, emails, minutes, etc.
• Answers incoming phone calls and responds to inquiries.
• Perform other duties as assigned.

Knowledge and Skill:

• Knowledge competence on house rules, bylaws and declaration for residential condominium Association.
• Knowledge competence on how to use a computer and its software to complete job requirements.
• Experienced at coordinating in-person and remote educational and training programs.
• Has competent written, verbal and interpersonal communication skills.
• Possesses competent ability to work well with residents, Owners, other employees, vendors and guest.
• Possesses competent skills to deescalate conflicts.