Customer Service Rep

Position Summary:

The Customer Service Representative (CSR) supports assigned customer accounts by serving as a liaison between customers and internal departments, including Sales, Production, Shipping, Operations, and Finance. The CSR develops strong relationships to maintain and grow customer satisfaction while leading projects and ensuring timely completion.

Key Responsibilities:

• Safety & Professionalism:

o Adhere to company safety policies and procedures.

o Conduct activities with professionalism, prioritizing customer satisfaction.

• Customer Support:

o Act as a liaison between customers and internal departments to meet customer needs.

o Build strong internal relationships to ensure efficient, timely, and accurate responses to customer expectations.

• Order Management:

o Process customer orders, manage new item setups, and maintain accurate records using various technology systems.

o Track orders, handle changes or expedited requests, and communicate updates to stakeholders.

• Quotes & Pricing:

o Enter information into estimating systems, request quotes, and provide formal pricing to sales and customers.

o Ensure accurate product pricing and manage cost-benefit checks to optimize margins.

• Inventory & Delivery Coordination:

o Manage warehouse inventory levels, ensuring availability while minimizing overruns/underruns.

o Coordinate delivery schedules with internal teams and communicate updates to customers.

• Complaint Resolution:

o Address customer concerns, escalating issues to Sales or Management when necessary.

• Administrative Tasks:

o Maintain customer files, generate reports, and distribute them as needed.

o Coordinate accounting credits and track external manufacturing orders.

• Continuous Improvement:

o Foster a culture of continuous improvement, focusing on cost control and waste reduction.