Data Entry & Document Processing Specialist

Location: Hybrid, Rockford, IL
Schedule: Monday – Friday, 8:30 am – 5:00 pm
Salary range: $15.25 - $18.00, depending on experience

What work will you perform?
As a Document Processing Specialist, you will ensure that hard copy and electronically received documents are accurately scanned, verified, encoded, and routed to the appropriate departments each day. You will also research and resolve documentation issues to help prevent delays in the final billing and settlement process, playing an important role in keeping business operations running smoothly. Your exceptional attention to detail, the ability to maintain accuracy while working at a fast pace, and a commitment to continuous learning will make you a success in this position. If you enjoy detail-oriented work, thrive in a structured environment, and take pride in accuracy, this role offers a strong foundation for long-term career growth.
Essential Responsibilities:

Audit and/or research trip and settlement information to ensure that information on trip paperwork matches information in the system
Verify and enter specific information from invoices while indexing to ultimately release carrier/vendor settlements
Forward discrepancies to appropriate departments
Scan and encode documents, verifying legibility/making enhancements when necessary, according to numerous internal and external requirements
Maintain daily production reports in Excel to provide information for departmental measurements
Other duties as assigned

Minimum Experience and Qualifications:

High School diploma or GED required

Preferred Experience and Qualifications:

6 months of data entry or clerical responsibilities

Knowledge, Skills, and Abilities:

Basic Excel fundamentals; ability to update current Excel documents accurately
Ability to work independently in a fast-paced environment
Excellent multi-tasking and organizational skills
Ability to efficiently review, analyze, and verify information with a high degree of accuracy.
Good oral and written communication skills
Professional demeanor
Ability to work under pressure, meet deadlines, and handle competing demands

**This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.