Data Entry Specialist – Senior

Role: Data Entry Specialist - Senior
Pay Rate: $23-28/hr
Location: Onsite-Marlborough MA
6 month contract

Administer payments and performs general accounting and compliance functions, including invoice processing, account coding, system entries, and compliance testing. Maintains MS Excel logs accurately and in a timely manner.

Major Areas of Responsibility

Exterior Building Sign & Banner Invoices

• Reviews invoices for payment and processing (approximately 1,000+ invoices totaling $4M).
• Reviews each invoice line to determine the appropriate coding, requiring cross-referencing of multiple department project schedules.
• Identifies coding and pricing issues, including incorrect project types and duplicate invoices, and works with vendors and internal teams to resolve discrepancies.
• Maintains payment and tracking logs.

Other Invoices

• Processes non-contractual and special project invoices (approximately 1,500 invoices).
• Processes Architecture & Engineering (A&E) invoices (approximately 700 invoices).

Accounting and Compliance

• Uses independent discretion to code payments to Oracle accounts and correct coding errors.
• Utilizes departmental reference materials, including project reports and accounting resources, as well as institutional knowledge and prior experience.
• Escalates potential issues to management and makes recommendations based on prior experience to develop or improve processes.
• Maintains logs for assigned areas to track costs and spending by project and invoice.

Reporting Structure

• Reports to the Manager, Real Estate Financial Planning & Analysis.

Minimum Experience

• Business-related experience, preferably in a corporate environment or large organization.

Qualifications

• Highly detail-oriented with strong attention to accuracy.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage a high-volume workload.
• Payment processing experience preferred.
• Proficient in Microsoft Excel and Microsoft Office products.
• Lucernex knowledge is a plus but not required.
• Working knowledge of DocuSign.
• Working knowledge of Oracle preferred.
• Ability to work effectively with various contractors and vendors.
• Ability to work independently with minimal guidance or super