Data Entry Specialist
Description
Job description:
Is responsible for inputting data and making changes to existing data figures in digital databases. The Data Entry Specialist will capture the data into relevant databases in a timely and accurate manner, identifying and correcting errors, and swiftly bring them to the attention of relevant parties where necessary.
Responsabilities:
Operations, Data & Documentation
• Collect, enter, maintain, and validate customer, billing, compliance, and operational data across internal systems.
• Maintain organized digital and physical records to ensure accurate and efficient data retrieval. • Review data for errors, make corrections as needed, and verify outputs prior to distribution.
• Download and track production and operational reports; generate routine reports and store outputs in designated databases.
• Prepare and maintain documentation for internal teams, including contracts, amendments, proposals, permits, utility incentive filings, and project closeout materials.
Project, Client & Financial Coordination
• Support project setup by creating projects in internal systems once approvals are received.
• Track outstanding client paperwork, proposals, and follow-ups to support timely execution and invoicing.
• Maintain an up-to-date client database, including points of contact and invoicing details.
• Collect AP invoices received by team members, forward to the data team for cross-referencing, and provide summarized cost information to Finance leadership for client invoicing.
Timekeeping & Compliance Support
• Track overtime hours, sick time entries, and time-off records, ensuring approvals are confirmed and escalated as required.
• Support compliance reporting by maintaining accurate records and documentation aligned with internal requirements. Cross-Functional Collaboration
• Work closely with management to understand priorities and align data preparation, reporting, and execution accordingly.
• Coordinate with internal teams, clients, vendors, and stakeholders to ensure information accuracy and process continuity.
• Provide process documentation and detailed notes to the technology team to support automation of manual reporting, reconciliation, and data distribution tasks.
Scope & Authority
• This role supports execution, tracking, and escalation only.
• Financial approvals, payroll, billing releases, and payments remain with Finance leadership.
Skills and qualifications - Hard and soft skills:
• Strong time management skills.
• Diligent with great attention to detail.
• Must be comfortable with multi-tasking.
• Positive, team-focused attitude with a willingness to pitch in to help where needed.
• Someone able to analyze software to give them information
• Must be proficient in MS Excel (pivot tables, handling large datasets).
Skills and qualifications:
• Some college experience (Associate/bachelor’s degree) in Mathematics, Business, Statistics, or other related field.
• Data entry, analytics, and formatting.
• Professional customer service skills/B2B