Debt Financing Coordinator- 2 Year Contract

The Opportunity

The Debt Financing Coordinator plays a key role in supporting the structuring, documentation, and administration of corporate and property-level financing and will provide support to the debt finance team, with a focus on funding transactions and lending processes. This role works closely with senior management, external counsel, and lenders on complex real estate and corporate debt transactions and requires hands-on experience in coordinating funding activities, managing legal documentation for lending transactions, ensuring compliance with lending regulations, and supporting both the funding and administration of loans. This is a fixed-term contract of approximately 24 months.

Key Accountabilities

Financing Activities

• Manage borrower-side closing checklists and timelines for debt financing.
• Prepare, gather, and submit loan and supporting documents, ensuring all relevant property details are included.
• Facilitate the execution and delivery of closing documents
• Review loan documents and support comments back to counsel and lenders
• Oversee the funding process, including wire instructions, confirmation of funds flow, and post-closing documentation.
• Coordinate new property appraisals, Phase I Environmental Site Assessments and Building Condition Assessments
• Serve as the primary point of contact for internal stakeholders, lenders, and counsel regarding closing logistics and borrower-side requirements.
• Send out requests for new loan bids from lenders and summarize responses.
• Manage the discharge process for loan repayments.
• Maintain a forward calendar of loan maturities and key deadlines

Ongoing Reporting & Compliance

• Coordinate and submit covenant reports, quarterly financial reports, and other compliance documentation to lenders.
• Ensure timely and accurate reporting in accordance with loan agreements.
• Coordinate and submit required documentation for annual reporting to CMHC.
• Organize all existing loan files and property details into a centralized document repository.
• Maintain well-organized, complete and accurate records

Qualifications

Education:

• Post-secondary education in a relevant field (finance, business administration, law clerk, or equivalent).

Experience:

• Minimum of 5+ years of experience as a law clerk (commercial real estate, lending, or corporate transactions) or as a mortgage administrator/analyst in real estate lending.
• Demonstrated experience managing closing checklists, coordinating funding logistics, and supporting loan closings for real estate or corporate borrowers.
• Familiarity with mortgage financing, security documentation, and real estate due diligence
• Experience reviewing and interpreting appraisals, environmental site assessments and building condition assessments
• Experience working with REITs, developers, or large property portfolios is an asset.
• Comfort working with numerical information, financial data, and loan terms [this seems redundant].

Skills & Abilities:

• Strong administrative and organizational skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and SharePoint
• Ability to understand complex organizational charts
• Self-directed, adaptable, and able to proactively manage multiple tasks and deadlines.
• Ability to build and maintain strong working relationships with internal and external stakeholders
• Bilingualism (English / Functional French) is an asset.

Effort

• Work requires a high degree of mental effort to analyze documents, verify information, and perform computer-based tasks.
• Requires strong analytical and organizational skills to ensure compliance with loan terms and reporting requirements.
• Physical effort is limited to keyboarding and occasional walking to meetings.

Working Conditions

• Work is generally performed in a hybrid office environment.