Department Administrative Assistant (Location:Taipei)

Position Overview:
This role provides high-level administrative and operational support to ensure seamless departmental workflows. Key responsibilities include optimizing office routines, managing official documentation, coordinating meetings, driving internal communication, and facilitating timely execution of departmental action items.

Job Responsibilities:
1. Departmental Operational Excellence

• Drive daily administrative efficiency to ensure seamless department operations.
• Maintain high-quality document and record management systems, ensuring data integrity, confidentiality, and easy accessibility.
• Consolidate and craft professional reports, meeting materials, and presentations to support management decision-making.

2. Strategic Meeting Coordination & Action Driving

• Facilitate internal and cross-functional meetings, seamlessly managing calendars, room bookings, and logistical setup.
• Drive post-meeting execution by preparing concise meeting minutes and proactively following up on key action items.
• Organize department workshops and team-building events to foster collaboration and engagement.

3. Process Enablement & System Coordination

• Navigate and streamline internal approval workflows and system submissions for timely request processing.
• Enhance the onboarding experience for new hires by coordinating access applications and basic equipment/administrative setup.
• Manage and optimize departmental tracking systems and working documents for maximum team visibility.

4. Project & Strategic Ad-Hoc Support

• Serve as a trusted operational partner to department managers on high-priority ad-hoc assignments.
• Participate in special projects and cross-functional initiatives, providing coordination support that moves key business goals forward.