Department Assistant/Secretary/Front Office (Entry Level)

You will provide secretarial and administrative support, including managing calendars, coordinating meetings, and scheduling appointments. You'll prepare, organize, and maintain departmental documents, reports, presentations, meeting minutes, and correspondence. You will coordinate internal and external meetings, ensuring timely follow-up on action items and deliverables. You'll assist with travel arrangements, itinerary planning, and expense claim submissions. You will support the organization of business activities, events, and cross-functional coordination efforts. You'll maintain accurate records, filing systems, and confidential documentation in an organized manner, and help track projects, deadlines, and administrative processes to ensure smooth operations.

Responsibilities

• Provide secretarial and administrative support, including calendar management, meeting coordination, and scheduling of appointments
• Prepare, organize, and maintain departmental documents, reports, presentations, meeting minutes, and correspondence
• Coordinate internal and external meetings, ensuring timely follow-up on action items and deliverables
• Assist in travel arrangements, itinerary planning, and expense claim submissions
• Support in organizing business activities, events, and cross-functional coordination efforts
• Maintain accurate records, filing systems, and confidential documentation in an organized manner
• Assist in tracking projects, deadlines, and administrative processes to ensure smooth operations

Requirements

• Resilient and adaptable, with the ability to perform effectively in a fast-paced environment
• Willingness to travel occasionally based on business requirements
• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively
• Energetic, proactive, and positive attitude with a strong willingness to learn and grow
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of integrity and ability to handle confidential information with discretion
• Strong attention to detail, problem-solving skills, and sense of responsibility
• Team player with good interpersonal skills and a positive work ethic

Benefits

• Attractive welfare benefits and developmental opportunities such as training and mentoring