DEPARTMENT SECRETARY.GLOBAL CORPORATE RELATIONS I

Job Purpose

To handle routine secretarial functions of the respective department/ division and ensure smooth and efficient documentation, follow-up and independent handling of procedures while maintaining high level of integrity and confidentiality

Description

Administrative Tasks

1. File, arrange, record, categorise and sort documents, mails and correspondence in a systematic and organised manner for effective maintenance and retrieval

2. Increase knowledge of and learn the details of regular administrative and departmental procedures to gain sufficient understanding of processes and procedures

3. Provide secretarial assistance to the department / division by acting as a focal point for receiving messages, mails and documents promptly forwarded inquires to the concerned staff to ensure efficient secretarial assistance

4. Inform staff of meeting schedules, circulate agenda and make all arrangements for important meetings in the department to ensure smooth arrangement and organization of meetings