Departmental Operations Coordinator -SSOE/IE

The University of Pittsburgh’s Swanson School of Engineering is seeking a Departmental Operations Coordinator. This school-level position is housed in the Office of the Dean. It is primarily assigned to the Department of Industrial Engineering, where it supports the undergraduate program, the Undergraduate Program Director, and the Department Chair. As part of the Swanson School’s shared services model, the position may also support other SSOE departments and programs as assigned by the Office of the Dean.

The ideal candidate is organized, service-oriented, and comfortable managing many deadlines tied to the academic calendar. They will exercise sound judgment and discretion with confidential student and personnel matters and communicate clearly and professionally with students, faculty, staff, and external constituents. The role calls for someone who works well independently and as part of a collaborative administrative team, and who adapts readily as departmental and school needs change.

Preferred Qualifications
Preferred qualifications include experience in higher education academic or student services, familiarity with PeopleSoft or similar student information systems, and proficiency with Microsoft 365. Experience supporting senior-level leadership in an academic setting is also preferred.