Deputy Contracts Manager

Job Duties

Commercial planning & monitoring

• Provide inputs to supervisor on commercial aspects of the project management program
• Define documentation guidelines for financial reporting on the project; Oversee adherence to the same on an on-going basis
• Guide subordinates on analysing project revenues and direct/indirect costs against forecasts
• Evaluate options for addressing significant deviations from the plan in consultation with supervisor
• Advise and support relevant project teams on corrective action
• Provide necessary support with respect to documentation, etc. to external audit teams

Risk & opportunity management

• Evaluate risks and opportunities identified by the project teams in consultation with supervisor
• Perform valuations with respect to the potential financial impact of key risks/opportunities
• Adjust project costs to reflect the same for tendering as well as during project execution
• Advise and support relevant project teams on mitigating risks and leveraging opportunities

Cash flow management

• Oversee and direct team on collecting payments from clients in a timely manner; seek support from supervisor in case of any issue
• Liaison with financial institutions for timely payment to suppliers and sub-contractors
• Monitor project cash flows against forecasts on an on-going basis
• Guide subordinates or relevant project teams on taking corrective action for any deviations from forecast
• Raise unresolved issues to supervisor in a timely manner for subsequent planning and resolution

Client negotiations

• Conduct commercial negotiations with client during the initial contracting process; Seek inputs from supervisor and project teams on technical aspects
• Oversee timely issue of notices to the client for any subsequent variations in scope of work, sequence of work, timelines, documentation requirements, etc. from the original contract
• Provide necessary clarifications to the client for any queries/concerns related to such notices issued
• Inform the Head of Commercial on major deviations from project scope and outcomes of high-impact negotiations

Supplier/sub-contractor management

• Create procurement strategy for the project in conjunction with supervisor
• Review and approve procurement schedules created by subordinate
• Guide subordinate on evaluation of sub-contractors, preparation of contracts and monitoring of sub-contractor performance
• Monitor critical sub-contracted work as directed by supervisor
• Feedback from supervisor on supplier/sub-contractor management

People management

• Set objective goals and evaluate performance of subordinates
• Train and mentor subordinates on technical as well as behavioural aspects of their respective roles
• Provide opportunities to the team to develop their capabilities
• Identify performance gaps in subordinates and provide necessary support to close such gaps
• Recognise and encourage high performing subordinates
• Resolve issues faced by subordinates

Job Requirements

• Degree in Quantitative Surveying or related area
• More than 8 years of experience in the construction industry
• 3-5 years of experience in managing the commercial department of projects of similar size/complexity
• Good knowledge of legal aspects relevant to contracting
• Good organization and time management skills