Deputy County Clerk - Accounting
Posted
Description
SUMMARY: Performs clerical accounting duties for Teton County Clerk’s Office (TCCO); reviews documents, processes and finalizes payroll and accounts payable transactions, enters data into computer systems; reports proper paperwork to federal and state government; assists with other clerical and administrative duties and performs duties within scope of authority and training.
PRIMARY DUTIES AND RESPONSIBILITIES:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Reviews, processes, and researches technical and accounting documents for the Teton County Clerk’s Office (TCCO) in compliance with all applicable rules, regulations, and procedures; performs duties within scope of authority and training, and in compliance with County policies and quality standards; duties may vary according to job assignment.
- Processes payroll and accounts payable documents and related documentation, maintains account records and spreadsheets, and identifies document, file, database, and processing errors.
- Reviews source documents for compliance to rules and regulations; determines proper handling of financial and technical transactions.
- Determines appropriate actions to be initiated based on the content of the documents and TCCO policies.
- Performs specialized governmental accounting and record keeping as assigned; works with the contracted auditors on the annual county audit.
- Exercises initiative in performing accounting work, and resolving problems; monitors accounts, contracts and budgets; develops accounting and transaction documents and reports.
- Reports tax information and related documents to the Internal Revenue Service
- Itemized billing to joint government agencies monthly & annually
- Processes state and federal homeland security and other grants
- Reviews and processes county liquor licenses renewals, catering permits, and new or transfer licenses
- Assists County staff to resolve a variety of technical issues. Resolves customer services issues with other County offices and departments and outside governmental agencies.
- Cross trains in other TCCO duties; assists with the training and cross-training of TCCO staff; may be assigned to special activities such as elections to meet variable annual workload demands.
- Supports the relationship between the Teton County staff and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education and Experience:
- Associates Degree in Business or Public Administration, or related field
- Three years of accounting and computer experience
- Payroll experience is preferred.
- Or equivalent combination of education, training and experience
Required Licenses and Certifications:
- Must possess a valid Wyoming/Idaho Driver’s License and maintain an acceptable driving record.
- Specific technical skills training and certifications may be required.
Required Knowledge of:
- County policies and procedures.
- County accounting policies and procedures, and state and federal regulations covering public sector accounting.
- Principles and practices of accounting, bookkeeping, and records maintenance.
- Reviewing and updating accounting records and identifying errors and discrepancies.
- Business computers, standard MS Office software applications, and specialized state and local software systems.
- Customer service principles, protocols, and standards.
Required Skills in:
- Understanding and applying County policies, and relevant state and federal laws, rules, and regulations.
- Accurately processing technical transactions, and maintaining departmental records, files, and documentation.
- Preparing, reviewing, and monitoring accounting documents for accuracy and completeness.
- Meeting deadlines and strict time frames for processing technical documents and reports
- Responding to inquiries and providing information on departmental services, programs, policies, and procedures.
- Establishing and maintaining effective working relationships with other staff and clients.
- Communicating effectively verbally and in writing.
Work Environment:
- Work is performed in a standard office environment.