Deputy Director- Tribal Health Center

POSITION TITLE: Deputy Director

CLASSIFICATION: Exempt

DEPARTMENT: Tribal Health

SUPERVISOR: Executive Director or Designee

GRADE: E18 $91,615.68 ($44.04) - $137,423.52 ($66.07)

Position Summary:

Under general supervision from the Executive Director of Tribal Health, the Deputy Director is responsible for the development and execution of operational policies for the organization and serves as the clinic’s fiscal liaison to the Tribal Finance Department. Performs complex financial, budgetary, statistical, and other management analyses in support of tribal health financial management systems. The Deputy Director directly manages or has oversight for healthcare projects and deliverables. Makes recommendations for action based upon sound financial analysis of revenues and control of clinic expenditures. In the absence of the Executive Director, the Deputy Director assumes the role of Director. Maintains confidentiality of all privileged information and HIPAA compliance.

Essential Duties and Responsibilities:

Works with clinic departments to compile accurate forecasts of revenues and expenditures. Works with individual department directors regarding appropriate methods to improve the accuracy of departmental revenues and expenses.

· Develops and implements procedures and standards to ensure accurate forecasting of KPIs and tribal health financial benchmarks.

· Develop, administer, assist, and monitor budgets; develop justifications for budgetary recommendations and/or adjustments; participate in forecasting additional funds for staffing and resources; identify, obtain, and manage funding from grants and community partners; participate in the interpretation, negotiation, management, and enforcement of contracts; coordinate the finalization of budgets to ensure timely submission of the department budget

· Direct and approve through subordinate managers, the planning, prioritizing, assigning, supervising, and review of the work of a diverse workforce, act as a resource and provide direction, guidance, and leadership to staff; advise on the more complex and sensitive concerns and issues; liaise between providers and management on problem-solving issues and mediating between interests in practice management; may select, direct, and manage the work of consultants

· Provides efficient, effective, and ethical management of the tribal health operations and administrative functions including fiscal, contracting, monitoring, operations, and facilities management

· Evaluates alternative courses of action and makes recommendations, review, and recommend modifications to the clinic fiscal systems and procedures.

· In collaboration with tribal finance, records, monitors, and reports on billing, third-party collections, and has oversight for Purchased and Referred Care obligations and payments.

· Plans and organizes complex budgetary, statistical, and other financial analyses, and prepares a variety of complex analytical, statistical, and narrative reports.

· Tracks grants awarded to the clinic, and monitors compliance with timelines for deliverables and outcomes, budget control, and timely reporting as required by award contracts.

· Promotes teamwork and cooperative effort among employees.

· Performs other duties as assigned.