Deputy Manager - Corporate Properties
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Description
<p class="MsoNormal"><b><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">Position:</span></span></u></b></p><p><b><u></u></b></p><b><u></u></b><p class="MsoNormal"><span style="font-family:'Times New Roman';font-size:18px;">Deputy
Manager - Corporate Properties</span></p><p class="MsoNormal"><b><u><span style="font-family:'Times New Roman';font-size:18px;">Position Purpose:</span></u></b></p><p class="MsoNormal"><span lang="en-au" style="font-size:18px;font-family:'Times New Roman';" xml:lang="en-au">To manage day-to-day
administration and facilities operations across Head Office and branch offices,
ensuring smooth functioning, vendor control, safety, and compliance, while
supporting business teams with reliable workplace infrastructure</span><b><u></u></b></p><p class="MsoNormal"><b><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">Principal
Accountabilities:</span></span></u></b></p><p><b><u></u></b></p><b><u></u></b><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">1.
Day-to-Day Facilities Operations</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Oversee
daily functioning of HO and branch offices</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
uninterrupted operations of power, HVAC, lighting, access control, and fire
systems</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Handle
routine maintenance, breakdowns, and urgent repairs</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Coordinate with landlords and building management teams</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Support
office seating arrangements and internal moves</span></span></p><p></p><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">2.
Administration & Office Support</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Manage
office supplies, consumables, and pantry operations</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Coordinate employee travel, logistics, and guest arrangements (if under admin
scope)</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
smooth handling of office requests and admin tickets</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Support
meetings, townhalls, and internal events from a logistics perspective</span></span></p><p></p><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">3.
Vendor Supervision</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Supervise housekeeping, security, transport, pantry, and facility vendors</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
vendor attendance, service quality, and discipline</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Track
SLAs and resolve day-to-day vendor issues\</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Coordinate vendor bills, supporting documents, and approval</span></span></p><p></p><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">4.
Procurement & Asset Handling</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Execute
procurement as per approved vendors and budgets</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Maintain
inventory records for furniture, fixtures, and equipment</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
asset tagging, movement tracking, and safe storage</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Coordinate asset disposal as per company process</span></span></p><p></p><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">5.
Safety, Security & Compliance Support</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
security guard deployment and visitor management</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Monitor
CCTV and access control systems</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Conduct
fire drills and safety checks as scheduled</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Maintain
records required for audits and inspections</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Support
internal audit and compliance teams with documentation</span></span></p><p></p><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">6.
Business Continuity Support</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
readiness of alternate seating / backup offices</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Support
BCP drills from facilities and admin perspective</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Coordinate logistics during emergencies or disruptions</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ensure
emergency contact lists and vendor readiness</span></span></p><p></p><p class="MsoNormal"><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">7. MIS
& Cost Tracking</span></span></u></p><p><u></u></p><u></u><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Track
admin and facility expenses</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Prepare
periodic MIS on costs, vendors, and issues</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">•
Highlight variances and operational gaps to reporting manager</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman';font-size:18px;"> </span></p><p class="MsoNormal"><b><u><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">Knowledge,
Skills & Competencies:</span></span></u></b></p><p><b><u></u></b></p><b><u></u></b><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Strong
operational and execution focus</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Vendor
handling and coordination skills</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Ability
to handle multiple issues simultaneously</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Basic
understanding of audits and compliance</span></span></p><p></p><p class="MsoNormal"><span style="font-family:'Times New Roman', serif;"><span style="font-family:'Times New Roman';font-size:18px;">• Good
documentation and follow-up skills</span></span></p><p></p><p></p><p class="MsoNormal"></p><p><span style="font-family:'Times New Roman';font-size:18px;"> </span></p>