Design & Finishes Project Coordinator

At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As staff members, it’s not what we do; it's who we are.

Position Summary:

This role supports the design and execution of construction and remodeling projects by managing the selection, procurement, and delivery of interior finishes and furnishings. The position is responsible for completing project schedules, selecting materials, and providing product information that supports cost-effectiveness and quality assurance.

A key part of the job is maintaining a consistent, cohesive design across all projects and campuses, which include carpet, paint, furniture, colors, and finishes. This includes all church and school campuses. The role also ensures that materials are ordered and delivered on time by helping select vendors, placing orders, keeping accurate records, and maintaining and updating a design room and database. This position will work with contracted architects, designers, and outside consultants to build synergy for Calvary and help finalize design decisions.

Beyond day-to-day project work, this position builds and maintains strong vendor relationships, assists with purchase orders as needed, and purchases furniture and accessories for projects.

This position should also be able to develop and maintain renderings for different teams, including the executive team. A working knowledge of CAD and Revit (or SketchUp) is required to help develop, render, and document designed spaces.

Ideal candidate: Someone with a strong eye for design, solid organizational and follow-through skills, and comfort working with vendors, budgets, and deadlines.

Your Passion:

The Design and Finish Coordinator helps source selections and coordinates/implements designs, finishes, space plans, and furnishings for all church property. The role is intended to make the design process as efficient as possible while ensuring good stewardship of Calvary's resources; it also helps the internal construction team deliver projects from design through completion and reduces the cost of outsourced construction and modification work.

This position supports layouts, design, and furnishings for construction and modification projects across school, church, and external buildings, as well as all off-site properties. It facilitates design selections for new construction and renovations, and acts as the liaison between architects, consulting designers, the executive team, outside entities, and subcontractors.

The coordinator works closely with the Construction Team and Director of Operations on design for new construction and for renovations to existing spaces.

You Are:

• Convinced a relationship with Jesus changes everything in a person’s life

• Committed to keeping your family as your first ministry

• Dedicated in your personal study of God’s Word

• Consistently placing a high priority on worship and your personal prayer life

• An excellent and generous steward of your personal finances

• Obedient to God to take a Sabbath and make space for soul-keeping

• Deeply compassionate towards people who are in need or hurting

• Excited about global missions and local outreach - you want to change the world

• A part of a healthy friendship community and accountability circle

• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant

You Will:

Design and Finishes

• Collaborate closely with executive leadership in the earliest stages of a project, ensuring that there is visional alignment and a good understanding of their thinking

• Create finish and design schedules for all construction and modification projects, including selecting materials and providing product information that supports cost effectiveness and quality assurance

• Maintain consistency and cohesiveness across all aspects of design, including carpet, paint, furniture, custom cabinetry, and space planning

• Complete product research and source samples as directed by the executive and/or construction teams

• Act as liaison between external design teams and coordinate among Calvary Chapel, outside entities, architects, and subcontractors

• Build design boards for presentations

• Develop 3D renderings

• Become familiar with methods of construction and applicable building codes

CAD and Planning

• Update all layouts, floor plans, and site plans using AutoCAD (Revit a plus)

Purchasing, Budgets and Vendors

• Ensure materials are ordered and delivered on time; help choose vendors, place orders, and maintain records

• Establish and maintain vendor relationships and lead contract negotiations

• Assist with purchase orders in a timely manner, and purchase furniture and accessories as they relate to projects

• Create, develop, and update project budget sheets for furniture, fixtures, and equipment (FFE)

You Have:

Faith and Character

• Good discernment and the ability to handle matters confidentially

Skills and Experience

• Computer knowledge including AutoCAD, MS Office, Word, Excel, and Google applications and mail; ability to develop 3D renderings in SketchUp, Revit, or similar design software

• Excellent organizational skills with an appreciation for details

• Gifts of administration and leadership, including the ability to assess, administer, develop, and implement budgets, processes, procedures, workflow, and training

• Excellent interpersonal skills for working with staff, leadership, the church body, community leaders, vendors, and other professionals

• Excellent written and verbal communication skills

• Ability to prioritize, with flexibility and good time management

• Ability to handle multiple projects at once, with an emphasis on follow-through

• Ability to supervise and develop others to their highest potential

• Some knowledge of church administration, business, accounting, and construction

Competencies

• Interpersonal skills and communication

• Teamwork

• Functional expertise

• Proficiency in Google Suites

• Personal effectiveness

What you are required to know:

• We are an EEO employer

• You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.

• This is a full-time (40 hours/week) hourly non-exempt position

• You may have to work evenings and/or weekends to assist with special events or emergencies

It would be incredible if:

• You have a passion for discipleship

• You desire to grow in all phases of design

• You are a team player who enjoys the work

Work Schedule

Staff culture is important to what we do. To love like family, we require all staff to attend all staff meetings, department meetings and serve with a willing heart especially at all major campus events.

Full-time (40 hours/week) hourly non-exempt