Design Project Manager

Job purpose

Design project manager is responsible for planning, coordinating, and overseeing the end-to-end delivery of creative and design projects within the Design Hub. This role ensures structured workflow management, efficient task allocation, and seamless collaboration across teams to deliver high-quality outputs on time. It focuses on maintaining visibility, accountability, and consistency across multiple parallel projects while ensuring proper documentation and archiving practices.

Key accountability

Activities

Project planning & workflow structuring
- Establish clear project plans, timelines, and deliverables based on briefs and business requirements.
- Structure and standardize workflows to ensure efficiency and consistency across all design projects.
- Translate briefs into actionable plans with defined milestones and responsibilities.

Task management & resource coordination
- Assign tasks to designers and relevant stakeholders based on capacity and priorities.
- Monitor workload distribution and optimize resource utilization across the Design Hub.
- Ensure alignment between Traffic Manager direction and execution teams.

Progress tracking & delivery management
- Track project progress against timelines, identifying risks, delays, or bottlenecks.
- Ensure timely delivery of all creative outputs while maintaining quality standards.
- Provide regular status updates and escalate issues when required.

Stakeholder coordination & communication
- Act as the central coordination point between creative, marketing, and other business units.
- Maintain clear communication channels to ensure alignment on expectations and deliverables.
- Support cross-functional collaboration to resolve dependencies and challenges.

Documentation, archiving & process governance
- Ensure all project documentation, assets, and versions are properly maintained and archived.
- Enforce structured documentation practices across all projects.
- Support continuous improvement of processes, tools, and workflow systems (Zoho, Figma, etc.).

Requirements

Education & certification
Bachelor’s degree in Design, Marketing, Business Administration, or related field.

Experience
5–7 years of experience in project management within creative, design, or event environments.

Other
- Proficiency in workflow and project management tools (e.g., Zoho) and design collaboration tools (e.g., Figma).
- Strong understanding of creative processes and design lifecycle.
- English proficiency: minimum B2 level.
- Strong organizational and multitasking abilities across multiple parallel projects.
- Excellent planning, scheduling, and time management skills.
- Ability to manage team workload and prioritize effectively.
- Strong communication and stakeholder management skills.
- Problem-solving mindset with the ability to anticipate and mitigate risks.
- High attention to detail in documentation, tracking, and archiving.