Development Coordinator- Peoria Zoo

DUTIES: Under the supervision of the Director of Development, the Development Coordinator is responsible for and will:

• Manage donor, member, volunteer/board member, and constituent records within Raiser’s Edge, RecTrac, and other

applicable systems.

• Process charitable gifts, pledges, memberships, sponsorships, and related transactions while ensuring accurate

record keeping.

• Perform database imports, exports, audits, and routine data procedures.

• Generate reports, queries, dashboards, and other records needed for development, membership, financial, and operational

purposes.

• Support front-line fundraising efforts by maintaining accurate donor activity records and entering contact reports and meeting

notes.

• Maintain filing systems, records, and departmental documentation.

• Reconcile development and membership transactions and assist with record verification and audit preparation.

• Perform clerical and administrative duties including data entry, report preparation, mailings, ordering supplies, and

correspondence.

• Coordinate meeting logistics, including scheduling, preparing meeting materials, recording minutes, and maintaining records

for board, committee, and staff meetings.

• Assist with preparation and distribution of board and committee meeting materials.

• Prepare and distribute donor acknowledgements, tax receipts, pledge reminders, and other stewardship communications.

• Assist with donor, membership, and fundraising mailings, including list preparation, mail merges, and data exports.

• Assist with donor stewardship activities, including thank-you calls, correspondence, donor tours, and event support.

• Serve as a point of contact for donors, members, and supporters regarding routine inquiries and stewardship matters.

• Represent Peoria Zoo and Peoria Zoological Society at events and community engagements as assigned.

• As the department grows, assist the Director of Development with donor cultivation, stewardship, and relationship-building

activities.

• Support ongoing database improvements and software implementation projects, including training, testing, process

documentation, and workflow development.

• Assist with the transition from Raiser's Edge 7 to Raiser's Edge NXT, including data validation, user training, process

improvements, and implementation of best practices.

• Provide basic technical support and troubleshooting for development-related software systems.

• Collaborate with staff and vendors to identify opportunities to improve database functionality, reporting, and operational

efficiency.

• Follow all safety procedures that pertain to the duties performed.

• Support all aspects of the Park District’s safety program.

• Perform other duties as assigned.

ESSENTIAL FUNCTIONS:

• Ability to manipulate computer and phone systems.

• Ability to understand and complete recordkeeping and paperwork relative to job duties.

• Ability to sit, type, and work at a computer for extended periods.

• Ability to lift up to 25 pounds occasionally.

• Must possess a valid driver's license.