DIFC Office Setup & Executive Assistant

About the Role

We are seeking a proactive and well-organized professional to support the setup and ongoing operations of our DFSA-regulated company in DIFC.

Practical, hands-on experience supporting a DFSA-regulated entity is mandatory. The successful candidate must understand the DFSA regulatory environment and be able to coordinate regulatory, and handle corporate and administrative matters independently, with minimal supervision.

The role will initially be focused on finalizing the set-up of the company and thereafter, combining regulatory support, corporate administration, documentation management and direct executive assistance

Key Responsibilities

DFSA Regulatory Support

• Coordinate regulatory documentation, submissions, deadlines and follow-ups.
• Liaise with management, compliance consultants and other external advisers on regulatory matters.
• Support ongoing regulatory and administrative requirements applicable to the company.

New DIFC Office co-ordination

• Identify and coordinate a suitable permanent office in DIFC.
• Liaise with landlords, business centres and relevant service providers.
• Coordinate office setup activities and related administrative arrangements.

Corporate Administration

• Maintain company documentation and corporate records.
• Coordinate corporate formalities and administrative matters with DIFC, DFSA, and external advisers.
• Track key deadlines, maintain organized records and follow up on outstanding tasks.

Executive and Office Support

• Provide direct administrative support to management.
• Establish efficient administrative procedures and digital filing systems.
• Coordinate day-to-day operational tasks and ensure matters are followed through to completion.

Requirements

• Mandatory: Proven hands-on experience supporting a DFSA-regulated entity in DIFC.
• Practical understanding of the DFSA regulatory lifecycle, including the authorization process where applicable and ongoing regulatory requirements.
• Experience coordinating regulatory documentation, compliance-related processes and external advisers.
• Ability to manage corporate administration, track deadlines and coordinate tasks independently, with minimal supervision.

Important: Candidates without practical experience supporting a DFSA-regulated entity in DIFC will not be considered.Working Arrangement

The position will initially be part-time, with the possibility of transitioning to full-time depending on business needs early in 2027.

Skills

• DFSA Regulatory Compliance
• Regulatory Documentation
• Corporate Administration