DIFC Office Setup & Executive Assistant

Part-Time Initially, with the Opportunity to Transition to a Full-Time role

About the Role

We are looking for an experienced, proactive and well-organized DIFC Office Setup & Executive Assistant to support the establishment and ongoing operations of our DFSA-regulated company in DIFC.

The role will initially be a flexible working part-time arrangement with the potential to transition to a full-time position.

The successful candidate will take ownership of identifying and coordinate the setup of a suitable permanent office in DIFC for the newly incorporated DIFC company. The role will also involve supporting the company’s administrative setup, establishing internal processes and documentation systems, coordinating with external service providers and providing direct executive support to management.

This is a hands-on role for someone with a strong understanding of the DIFC business environment, excellent organizational skills and the ability to manage tasks independently and ensure they are followed through to completion.

Previous experience working in DIFC is highly desirable, particularly hands-on experience supporting a DFSA-regulated company.

The ideal candidate will be detail-oriented, resourceful and comfortable working independently with minimal supervision.

Key Responsibilities

1. DIFC Office Setup & Facilities Management

• Identify and coordinate the setup of a suitable permanent office in DIFC.
• Liaise with landlords, business centers and service providers regarding office arrangements.

2. Company Setup, Corporate Administration & Documentation

• Coordinate company setup requirements, ongoing corporate formalities and administrative matters, liaising with external service providers and professional advisers as required.
• Organize and maintain corporate and regulatory documentation, including coordinating document requests, gathering information and following up with management and external stakeholders.

3. Executive Assistant & Management Support

• Provide direct administrative support to management.
• Assist with follow-ups, document preparation and other ad hoc management tasks.

4. Office Operations & Administrative Processes

• Help establish and maintain efficient administrative procedures and digital filing systems.
• Support day-to-day office operations and administrative requirements.

The above responsibilities are indicative and not exhaustive. Additional duties may be assigned as required to support the company’s operational needs.

Skills

Requirements & Qualifications

• Previous professional experience working in DIFC is highly desirable.
• Practical understanding of the DIFC business environment and corporate administrative processes.
• Previous hands-on experience supporting a DFSA-regulated company is preferred.
• Proven experience as an Executive Assistant, Office Administrator, Office Manager or in a similar administrative role.
• Experience in financial services, professional services, corporate services or a similar business environment is preferred.
• Strong organizational, coordination and time-management skills.
• Excellent written and spoken English, including professional business correspondence.
• Good working knowledge of Microsoft Office and digital document management tools.
• Experience coordinating with external consultants, service providers and other professional stakeholders.
• Ability to manage multiple priorities, maintain accurate records and meet deadlines.
• A proactive, practical and solutions-oriented approach, with strong attention to detail.
• Ability to handle confidential information with discretion.