Digital Asset Manager

THE BROAD

The Broad was established to make contemporary art accessible to the widest possible audience. Founded in 2015 on Grand Avenue in downtown Los Angeles by philanthropists Eli and Edythe Broad, the museum offers free general admission and presents an active Program of special exhibitions and innovative live events, all within a landmark building designed by Diller Scofidio + Renfro. Welcoming around 900,000 visitors per year, The Broad is a bustling public space and serves as home to the Broad collection, one of the world’s leading collections of postwar and contemporary art, which continues to grow as new artists and artworks are added. The museum is also the headquarters of The Broad Art Foundation’s worldwide lending library, which has been loaning collection works to museums around the world since 1984. An expansion of the museum will open before the 2028 summer Olympics in Los Angeles, creating even greater public access.

ABOUT THE POSITION

The Broad is seeking a highly organized and detail-oriented Digital Asset Manager to support the implementation and day-to-day administration of a new digital asset management (DAM) system and assist with the museum’s collection database. This role is ideal for someone interested in museum collections, digital systems, and data integrity, and offers meaningful opportunities for growth as the museum continues to build its digital infrastructure.

This position reports to the Director of Executive and Board Operations and works closely with an external consultant. The Digital Asset Manager will support DAM system setup, contribute to metadata and workflow development, and help ensure accuracy, consistency, and accessibility across digital assets and collection records.

DUTIES AND RESPONSIBILITIES

Digital Asset Management (DAM) Support

• Champions The Broad’s mission of accessibility by ensuring high-quality, organized, and discoverable digital assets for internal and external use.
• Implements and manages the museum's digital asset management system, ensuring metadata consistency, access permissions, file integrity, and archival best practices.
• Coordinates with staff to onboard new assets and maintain digital collections related to exhibitions, programs, press, and institutional archives.
• Manages internal and external image and copyright requests, ensuring appropriate usage rights, file delivery standards, and compliance with licensing agreements.
• Manages rights clearance processes with artists, estates, galleries, and rights agencies.
• Tracks and facilitates license renewals, credit line requirements, and compliance documentation.
• Maintains a calendar of upcoming trademark renewals and ensures filings are up to date in collaboration with legal counsel.
• Supports staff training and onboarding on DAM use and metadata protocols.
• Develops policies and workflows for DAM governance and image licensing.
• Assists with internal reporting, exhibition checklist creation, and cross-departmental image support.
• Liaises with vendors, consultants, and legal experts as needed to maintain high standards of image and trademark management.
• Act as a bridge between the Collections team and other teams using digital assets, including MarComm, Exhibitions, and Publications.
• Evaluates and recommends system enhancements, integrations, and emerging technologies to improve digital asset discoverability and long-term preservation.

Collections Data Administration

• Assist in maintaining accurate records in the museum’s collection management system (CMS), supporting exhibitions and collections management functions. Currently, the museum uses EmbARK.
• Enter and update object metadata, images, artist information, acquisition details, and exhibition history.
• Work closely with curatorial, registrarial and exhibition staff, as well contract conservator staff to ensure accurate and timely data entry.
• Run reports and export data as needed for research, exhibitions, publications, and external requests.
• Support future CMS upgrades and migration efforts.

Documentation & Training

• Help develop user documentation and workflows for both DAM and collections database processes.
• Provide basic support and training to staff using the DAM.

Other duties as assigned.