Digital Project Coordinator

We’re looking for a teammate who makes sure the right information gets to the right people, tasks and deadlines are clearly documented, data is accurate, and work keeps moving. You’ll serve as a key connection between our teams, coordinating tasks, tracking deadlines, maintaining accurate project and campaign information, and providing critical data-entry quality control.

Keep Work Moving, Accurately and On Time.

Great client work depends on strong coordination behind the scenes. At KeyMedia Solutions, we’re looking for a teammate who makes sure the right information gets to the right people, tasks and deadlines are clearly documented, data is accurate, and work keeps moving.

You’ll serve as a key connection between our teams, coordinating tasks, tracking deadlines, maintaining accurate project and campaign information, and providing critical data-entry quality control.

This is a workflow and operational quality-control role, not an administrative support position. It’s a great fit for someone who notices the details others miss, enjoys creating order, communicates confidently across teams, and takes satisfaction in following work through to completion.

What You’ll Do

• Translate client requests, meetings, campaign plans, and internal needs into clear, complete, and actionable tasks with appropriate owners, deadlines, instructions, and supporting information.
• Maintain project timelines and actively track tasks and deadlines, following up with team members and identifying work at risk before it becomes late.
• Coordinate changing priorities, dependencies, approvals, and handoffs to keep work moving efficiently across teams.
• Complete recurring data entry accurately and on time, maintaining campaign, budget, project, client, and reporting information across KMS systems.
• Perform data and workflow QA, verifying information against source documents and identifying discrepancies, missing information, or errors before work moves forward.
• Maintain accurate, organized, and current project documentation, checklists, and records.
• Serve as a communication bridge between team members, ensuring everyone has the information, assets, approvals, and direction needed to complete their work.
• Proactively communicate status, identify bottlenecks, and escalate risks or unresolved issues before they affect deadlines or client delivery.
• Consistently follow established KMS processes while identifying opportunities to improve handoffs, reduce rework, strengthen accuracy, and make workflows more efficient.

What You'll Bring

• 1–2 years of experience in project coordination, account coordination, traffic management, operations, or a similar role; advertising agency or digital marketing experience is strongly preferred.
• Exceptional attention to detail and a demonstrated ability to produce accurate work.
• Strong organizational and task-management skills with the ability to manage multiple projects and competing deadlines.
• Confidence working with data and performing repetitive data-entry responsibilities where both accuracy and timeliness are critical.
• Strong written and verbal communication skills with the ability to communicate across different functions and working styles and appropriately follow up when something is needed.
• Comfort learning new software, systems, processes, and digital marketing terminology.
• Ability to recognize inconsistencies, ask good questions, and solve problems rather than simply completing tasks.

Working at KeyMedia Solutions

We are a collaborative, relationship-driven media agency where integrity, accountability, excellent work, and continuous learning matter. We are trusted experts, curious problem-solvers, and a culture focused on results, respect, and strong relationships with clients and one another. We hold high standards because our clients and teammates depend on us. At the same time, we believe sustainable success requires collaboration, clear expectations, professional development, and respect for people's lives outside of work.

Interested in Your Next Chapter?

If you're the person who notices the missing detail, keeps the task list organized, follows up when everyone else gets busy, and takes satisfaction in seeing a project move smoothly from request to completion, we'd like to hear from you.