Digital Systems, Web & AI Optimization Manager

About the Role

TFA Commercial Realty is seeking a technically capable and AI-oriented professional to manage and optimize our Google Workspace environment, corporate website, and AI-enabled business processes.

This role is ideal for someone who enjoys solving problems, exploring emerging technologies, and turning practical ideas into solutions that improve productivity, automate workflows, and support business growth.

Key Responsibilities

1. Google Workspace Administration & Optimization

• Manage Google Workspace, including user accounts, permissions, Shared Drives, security settings, and organizational policies.

• Optimize Gmail, Drive, Docs, Sheets, Calendar, Forms, Meet, and other Workspace applications.

• Develop document management systems, shared databases, templates, and collaborative workflows.

• Identify opportunities to automate recurring tasks using Google Apps Script, AppSheet, and relevant integrations.

• Maintain appropriate access controls and data protection practices, and help employees use Workspace tools effectively.

2. Website Management & Enhancement

• Maintain the company's website, ensuring its reliability, security, functionality, and professional presentation.

• Update website content and commercial property listings.

• Improve website usability, navigation, mobile responsiveness, performance, SEO, and lead generation.

• Manage relevant integrations, including inquiry forms, analytics, and CRM tools.

• Coordinate with external developers when necessary and implement improvements that support marketing and business development.

3. AI Integration & Workflow Automation

• Research, evaluate, and implement AI tools that address practical business needs and improve operational efficiency.

• Apply tools such as ChatGPT, Google Gemini, Claude, Microsoft Copilot, and other relevant AI applications.

• Develop AI-assisted workflows for research, document preparation, data analysis, reporting, marketing, and client communications.

• Explore integrations between AI tools, Google Workspace, the website, and other business systems.

• Identify repetitive processes suitable for automation and help employees adopt effective AI-enabled workflows.

• Apply appropriate safeguards to protect confidential company and client information when using AI.

• Recommend practical, cost-effective technologies based on their potential business value.

Qualifications & Experience

Required

• Hands-on experience administering and optimizing Google Workspace in a business environment.

• Experience managing business websites, including content management, maintenance, and basic security and performance practices.

• Demonstrated proficiency in using AI tools for practical business applications, with the ability to evaluate outputs and apply them appropriately.

• Familiarity with workflow automation, digital productivity tools, or system integrations.

• Strong analytical, problem-solving, organizational, and communication skills.

• Ability to work independently, manage projects, and translate business needs into workable technical solutions.

Highly Desirable

• Highly DesirableExperience with Google Apps Script, AppSheet, APIs, Zapier, Make, or n8n.

• Experience with WordPress or similar content management systems.

• Familiarity with Google Analytics, Google Search Console, SEO, and website lead generation.

• Experience building AI-assisted workflows, knowledge management systems, or CRM integrations.

• Background in professional services, consulting, or real estate.

Benefits & Perks

• 21 days of paid time off per year, accruing from your first day of employment.

• Health insurance coverage upon regularization.

• Performance-based incentives.

• Potential bonuses, including 14th-month pay, depending on company performance.

• Flexible and accommodating work hours.