Digital Technology Department Office Secretary
BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities
- Provide secretarial and administrative support to DT leadership and project teams
- Manage calendars, meetings, agendas, and minutes of meetings
- Handle official correspondence, emails, and document control
- Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
- Manage vendor invoicing, verification, submission, and payment follow-ups
- Maintain vendor records and support vendor coordination activities
- Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
- Maintain accurate records, reports, and project documentation
- Support meetings, workshops, and DT office activities
- Manages travel and seating arrangements
- Creates executive meeting presentations
Requirements
- Diploma or Bachelor’s degree in Business Administration or related field
- Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
- Proficiency in MS Office and basic understanding of invoicing and vendor processes
- Strong communication, organization, and multitasking skills
- Ability to work independently with attention to detail