Director, Fleet Safety and Compliance

Summary:

The Director, Fleet Safety and Compliance, will ensure that a safe, efficient and legally compliant fleet (including passenger vehicles and transits as well as Commercial Motor Vehicles and emergency response assets) is maintained for the benefit of ASPCA employees and responders as well as the animals we serve. Safely transporting animals throughout the United States is a critical part of ASPCA work and ensuring fleet safety and compliance allows employees at the ASPCA to confidently work to achieve the ASPCA mission and serve the animals in our care.

Who We Are

The ASPCA’s Legal Department helps the ASPCA to achieve its organizational goals of preventing animal cruelty by assessing and managing risk. The Legal Department prioritizes respect for our internal clients, business partners, colleagues and others; excellence in the work that we perform and the advice that we provide; and active engagement in the life-saving work of the ASPCA by showing up for our colleagues, clients, and constituents.

What You’ll Do

The Director, Fleet Safety and Compliance is responsible for leading the development, implementation and continuous improvement of ASPCA’s fleet safety and compliance strategy across all program teams, mobile clinics and field deployments. This role ensures compliance with federal, state and local regulations related to all ASPCA vehicles and drivers while working to identify potential safety risks, to provide innovative approaches and systems that create a safe and compliant fleet and strengthen a culture of safety across the ASPCA. The Director will identify and develop training for ASPCA drivers and support in the review and response of any incidents involving the ASPCA fleet. This role will manage internal, cross-functional relationships and third party vendors needed to support fleet safety and compliance programs.

Director, Fleet Safety and Compliance reports directly to the Vice President, Safety and has no direct reports.

Where and When You’ll Work

• This remote-based position (which requires travel, as described below) is open to all eligible candidates based within the United States.
• Ability and willingness to travel up to 30% annually, as needed, such that you can visit each ASPCA facility at least once during each calendar year and more, as needed.
• Periodically serve as a weekend on-call member of the Safety Team in rotation with other members of the Safety Team.

What You’ll Get

Compensation

The target hiring range is based on where the employee works, which for remote roles is the

employee’s primary location of residence, and its respective cost of labor. You can view which zone applies to you based on your location (aspca.app.box.com/v/aspcazonetable). For questions regarding locations not on the list, please send an email to Careers@aspca.org for more information.

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.

• Zone 1: $101,000 – $107,000 annually
• Zone 2: $111,000 – $117,000 annually
• Zone 3: $122,000 – $129,000 annually

Benefits

At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to:

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

For more information on our benefits offerings, visit our website.

Responsibilities:

Responsibility buckets are listed in general order of importance, and include but are not limited to:

Fleet Compliance Management

• Review Electronic Logging Device logs, temperature logs and other reports to assist with compliance and training. Update and reconcile devices for ASPCA assets.
• Coordinate with Fleet Management Team to ensure regular and preventative maintenance is being performed on all assets according to applicable schedules. Work closely with People Team and Legal Team to ensure that adequate and current safety standards are reflected and maintained in all equipment.
• Coordinate with Fleet Management Team in the review of all purchase requests for vehicles to promote collaboration with program teams to identify vehicles types most conducive to efficient and safe operations.
• Manage all DOT filings and reports related to ASPCA fleet vehicles. Identify, assess and mitigate other compliance issues such as federal vehicle/fuel mandates, state laws and Executive Orders.
• Coordinate with ASPCA colleagues and teams to ensure the collection of all necessary information for, and to draft reports and responses to, federal, state and local compliance audits or inquiries on fleet safety and compliance.

Driver Training and Management

• Regularly update and reconcile list of active drivers with all departments throughout the organization. Monitor all upcoming registrations and expiration for driver files and licensing.
• Ensure all Driver Qualification Files are complete and current with all required documentation, including, but not limited to, internal acknowledgements and DOT required documentation. Manage all DOT filings and reports related to ASPCA drivers.
• Coordinate with People Team to help organize compliance regarding Commercial Drivers Licenses, DOT Medical Cards, and other documentation as required by law.
• Review monthly Motor Vehicle Record reports and address any deficiencies.
• Educate drivers and fleet coordinators on state and federal regulations for commercial vehicles traveling throughout the United States.
• Review and, as necessary, assist the People Team and Legal Team in the investigation of, any accident or incident involving ASPCA drivers. Work to create or improve accident report documentation that is efficient and compliance with applicable law.

Strategy and Engagement

• Develop best practices for safety and compliance protocols for the ASPCA fleet program and spearhead initiatives related to best practices. Create and improve ASPCA fleet related documents and protocols related to safety and compliance.
• Effectively communicate and develop partnerships and good relationships with key stakeholders in the organization to achieve and maintain compliance and enhance an organizational culture of health and safety.
• Develop, foster, and maintain key stakeholder relationships, such as with interconnected government entities, control agencies, outside vendors, and service providers related to fleet safety and compliance.
• Orchestrate development and dissemination of training and resources on fleet safety and compliance practices and protocols in conjunction with ASPCA colleagues and teams.
• Support with annual budget and forecasting related to fleet safety and compliance.
• Participate as a key member of any ASPCA Vehicle and Transport Safety Committee.

Qualifications

• Strong knowledge of existing governing laws and regulations, including the Department of Transportation (DOT), and emerging guidance promulgated by federal and state agencies regarding fleet safety and compliance required.
• Proven ability to develop, implement and continuously improve fleet safety and compliance programs across multi-site operations
• Ability to design and deliver organization-wide fleet safety and compliance training programs
• Strong written and oral communication skills with the ability to present complex information clearly to diverse audiences
• Ability to manage projects, including demonstrated reliability, follow-through, meeting deadlines, time management, and managing multiple priorities
• Proficient in Word, Excel and PowerPoint required
• Ability to collaborate cross-departmentally and cross-functionally
• Ability to drive fleet vehicles up to 26,000 pounds as needed in support of fleet management and training
• Able to provide a valid driver’s license upon hire and pass a motor vehicle history check demonstrating a safe driving history
• Able to obtain and provide a Department of Transportation Medical Certificate
• Willing and able to provide all documentation necessary to complete a Driver Qualification File pursuant to DOT and FMCSA requirements in order to drive a Commercial Motor Vehicle with a GVWR of 26,000 pounds or less.
• Ability to exemplify ASPCA’s core values and behavioral competencies

Education and Work Experience

• Bachelor’s degree or equivalent professional experience preferred
• 4 years of professional level fleet safety and compliance experience, including management of Commercial Motor Vehicles and Commercial Drivers License drivers, required
• Experience overseeing animal transport preferred
• Experience developing and maintaining fleet safety management systems and compliance documentation required
• Experience drafting protocols preferred
• Experience developing and presenting training sessions to be delivered in-person and virtually, preferred
• Experience partnering with other teams within an organization (e.g. Legal, Human Resources, Facilities and operational teams) on fleet safety and compliance and safety-related issues preferred
• 5 years of driving experience preferred

Language:

English (Required)

Education and Work Experience:

Bachelors