Director of Auxiliary Services

The Director of Auxiliary Services will oversee the daily operations and logistics of a 65-acre facility regarding utilization, rental partnerships, and transportation. This role ensures that all auxiliary services—including summer programs, facility rentals, and campus services—align with the school’s Catholic mission, the charism of the School Sisters of Notre Dame, and its commitment to fostering the development of young women. The Director’s responsibilities include strategic partnering, facility rentals, financial oversight, vendor management, licensing compliance, scheduling, student transportation, and ensuring a safe, high-quality environment for students and the community. Qualified candidates for this new role will have the experience and desire to expand existing programs, create operational support structures, and develop new opportunities that serve the NDP community.

KEY DUTIES & RESPONSIBILITIES

1. Program Development & Management

• Design, market, and manage comprehensive summer camp and extended care programs, in collaboration with Admissions, Athletics, Academics, as needed, that complement the NDP student profile, enhance school revenue, and foster NDP community partnerships.
• Oversee the relationships with external organizations currently renting or interested in renting campus facilities (e.g. athletics facilities, auditorium, classrooms).
• Ensure all auxiliary offerings reflect Catholic values, support the strategic goals of the school, and provide a supportive environment for young women.
• Partner with school stakeholders to coordinate programs, schedule efficiently, and communicate effectively to all relevant parties, including participants and families.
• Coordinate with the Communications and Marketing team to prepare and execute program advertisements and communications through various content outlets.

2. Operations & Logistics

• Negotiate and manage camp programs and rental contracts
• Manage contracts for food services, security, cleaning, and maintenance related to auxiliary services
• Oversee daily school bus resources.
• Serve as liaison to the on-campus School Sisters of Notre Dame Convent operation.

• Oversee the general use of campus spaces, including daily use of conference rooms and activity spaces.
• Create procedures and technology systems (e.g. scheduling, transportation) for all auxiliary programs and implement methods that drive efficiency, ease of use, and reliability.

3. Financial Oversight

• Prepare and monitor annual program budgets, ensuring profitability and fiscal integrity.
• Identify new opportunities for revenue streams that support the school’s long-term goals.

4. Leadership & Compliance

• Ensure that all auxiliary programs have the appropriate staffing that complies with program regulations related to the activities being conducted (e.g. pool use).
• Ensure all programs comply with appropriate licensing (e.g., camp regulations) and Notre Dame Prep safety protocols.
• Maintain an understanding of screening requirements, including background checks, and ensure that appropriate documentation is completed and filed properly.
• Ensure that all vendors are properly vetted and provide appropriate required documentation.
• Provide training and lead program coordination meetings as needed.
• Build and oversee new department to include current Events Manager position.