DIRECTOR OF FACILITIES MANAGEMENT

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Director of Facilities Management is responsible for guiding the maintenance of the buildings, infrastructure, and equipment. The position is on the Facilities Team and reports to the Chief Facilities Officer.

Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is “A Home for Miami, an Inspiration for All.”

Essential Functions

• Evaluate and maintain safe, efficient facility operations, including historic and non-historic structures; mechanical, electrical, and plumbing systems; utilities; equipment and supplies; commodity and service vendors; and infrastructure.
• Manage a preventative, cyclical maintenance plan and develop long-range plans that ensure optimal stewardship of facility resources in a historically sensitive manner.
• In coordination with Assistant Facilities Manager, create bi-weekly work plans incorporating cyclical tasks, work order requests, and other special requests. Ensure timely completion and quality of work.
• Monitor and oversee the Building Management System and Maintenance Work Order Software.
• Secure all required inspections and operating permits.
• Research, evaluate and procure goods and services. Oversee vendor performance and delivery of services. Monitor compliance with service agreements.
• Oversee troubleshooting and respond to emergency maintenance requests during and after hours.
• Direct hurricane/tropical storm preparation, response, and recovery.
• Coordinate and collaborate with the Capital Projects Department on capital improvements and other departments for public programs, meetings, and rentals.
• Enhance and maintain a complete and accurate asset inventory.
• Understand and interpret system schematics, equipment manuals, plans, sketches, and construction drawings.
• Safely operate a variety of hand and power tools, material handling equipment, and vehicles in performing duties and train staff, as necessary.

This job description is not designed to be comprehensive; duties, responsibilities and activities may change at any time with or without notice.

General Responsibilities

• Lead your department to achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan, strengthening baseline activities while looking ahead to the revitalization of Vizcaya Village and other growth opportunities.
• Bolster Vizcaya’s financial strength by supporting efforts to sustain and grow revenues and by playing an active role in pursuing funding opportunities.
• Proactively promote communication, collaboration, and customer service.
• Engage in and promote internal committee participation in your department.
• Recommend hiring, discipline and promotion of staff; review and approve payroll, leave and overtime; set annual employee goals and evaluate performance.
• Create and manage your department’s budget; ensure your department understands and complies with Vizcaya’s policies and procedures; review staff’s work for accuracy and appropriateness.