Director of Finance Operations (3563)

Under the direction of the Executive Director, the Director of Finance Operations owns and provides oversight for all of YouthCare’s financial operations. As a member of the Executive Leadership Team, serves as a financial resource to agency leadership, providing guidance on Finance / budget related questions, addressing financial issues, and supporting informed decision-making related to the agency's operations and strategic priorities. This position is accountable for the accuracy, integrity, timeliness, and effectiveness of financial processes, reporting, reconcilitaions, audits, compliance requriements, and accounting activities. Where finance or accounting functions are outsourced, the Director of Finance Operations serves as the primary liaison and strategic partner effectively coordinating, monitoring, and aligning with YouthCare’s financial needs, policies, and goals. The Director of Finance Operations will serve as the staff member supporting the Board’s Finance Committee.

ESSENTIAL RESPONSIBILITIES:

Financial Strategy, Reporting, and Outsourced Accounting Oversight:

• Manages the agency’s financial matters and develops long-term strategies to achieve the agency’s financial goals.
• Leads the Executive Leadership Team in the development of the annual organizational budget and ongoing budget management.
• Develop and maintain cash flow forecasts and financial projections to support short- and long-term organizational planning, identify emerging financial risks and potential funding gaps, and opportunities for mitigation, and inform leadership decision-making.
• Ensures the agency maintains adequate cash flow and financial reserves to meet ongoing operational needs and planned capital investments.
• Creates monthly and quarterly financial reports, conducts financial analysis, and reviews financial results to identify and explain significant variances. Clearly communicates financial performance to the Executive Director, Executive Leadership Team, Board Finance Committee, Board of Directors, and organization during monthly team meetings to support informed decision-making, accountability, and achievement of approved budget goals.
• Provides financial reports, data, and analysis to support annual union negotiations.

Audit and Compliance:

• Leads and coordinates YouthCare’s annual financial statement audit and Single Audit preparation processes, serving as the primary internal point of coordination for auditors.
• Communicates audit findings, financial risks, and compliance concerns to the Executive Director, Executive Leadership Team, Finance Committee, and Board of Directors.
• Supports the development, implementation, and monitoring of corrective actions resulting from audit findings.
• Leads YouthCare’s annual Form 990 preparation process, working with external tax advisors and internal stakeholders as needed, to ensure timely and accurate completion.
• Institutes, regularly reviews, and ensures compliance with all financial internal controls

Retirement Plan and Employee Benefit Financial Oversight:

• Partners with Human Resources to oversee financial processes related to employee and employer retirement contributions and plan-related accounting. Ensures contributions are accurately calculated, properly recorded, and transferred timely to retirement plan sponsors, and provides guidance on resolving discrepancies and related financial issues.
• Partners with Human Resources to ensure annual non-elective contribution calculations are accurate, properly documented, and submitted in a timely manner.
• Leads and coordinates annual 401K audit and ensures timely filing of the annual 5500.

Payroll and Payroll-Related Financial Oversight:

• Where finance or accounting functions are outsourced, serves as an internal Finance resource for payroll-related financial questions and issues, partnering with Human Resources to ensure timely and accurate resolution.
• Where finance or accounting functions are outsourced, ensure monthly payroll-related general ledger entries and reconciliation processes are established, documented, and consistently followed.
• Monitors payroll liability accounts and ensure any reconciling issues are resolved in a timely manner.
• Supports payroll tax-related audits and compliance reviews, including Labor & Industries (L&I) audits.

Accounts Payable and Internal Controls:

• Where finance or accounting functions are outsourced, serves as the primary internal reviewer and approver for accounts payable transactions within established organizational internal controls.
• Ensures accounts payable processes are timely, accurate, and consistent with organizational policies and internal controls.

Revenue, Accounts Receivable, and Grant Oversight:

• Oversees public grant team, billing and other revenue-related accounting activities to ensure timely and accurate recording of revenue.
• Reviews accounts receivable aging reports, monitors outstanding balances, and communicates issues, collection concerns, or delays to the Executive Director.
• Oversees revenue accruals and related accounting entries to ensure financial activity is recorded accurately and in the appropriate reporting period.

Endowment and Restricted Fund Oversight:

• Oversees endowment-related financial matters and coordinates with relevant stakeholders as needed.
• Oversees the financial management and compliance of restricted gifts, ensuring funds are properly tracked, maintained in designated accounts, and used in accordance with donor restrictions. Collaborates with the Development team to provide financial guidance and information to support funder communications, reporting, and stewardship.

This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients, and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.