Director of Operations and Activities
JOB TITLE
Director of Operations and Activities
REPORTS TO
Parish Life Director
JOB OBJECTIVE
To help all members of St. Mary of the Assumption Parish, as members of the Church, grow in Grace and Faith through Jesus Christ by assisting the Parish Life Director and staff with management of operations and activities in the parish
MINIMUM SKILLS/EDUCATION/EXPERIENCE NEEDED
The Operations and Activities Manager is a full-time, twelve-month position which may include some nights and weekends. Candidate must be a fully initiated and practicing Catholic in good standing with the Church. The Operations and Activities Manager reports directly to the Parish Life Director.
Proficiency in Microsoft Office is required, and in Ministry Platform and UKG payroll is desirable. Prior parish office experience is helpful but not required.
HOURS TO BE WORKED
This is a full-time salaried position with benefits.
RELATION OF JOB TO OTHER JOBS
This job requires various interactions with clergy, parish employees & volunteers, and outside vendors.
JOB SUMMARY
Responsibilities
· Operations Management
o Interact with Shared Service Bookkeeper
§ Scanning/sending all paperwork to shared services bookkeeper, including but not limited to collection forms, deposit slips, invoices received, receipts or other support for purchases, and any other documentation required by the bookkeeper to perform their duties.
§ Maintaining safe procedures for handling of cash and procedures for counting cash collections.
§ Depositing weekly Sunday and other collections in a timely manner.
§ Informing the bookkeeper of any items upcoming that need to be budgeted for.
§ Get Parish Life Director to sign/approve accounts payable on weekly basis.
§ Sending all changes related to hiring, onboarding, and terminating employees and/or contractors to the bookkeeper. The bookkeeper will update all appropriate systems for these changes.
§ Ensuring hourly employees’ timesheets are sent to bookkeeper in a timely fashion to be processed in UKG.
§ Informing the bookkeeper of needed reporting or analysis prior to the date required.
§ Ad hoc requests and assistance as needed/as available
o Interact with Vendors and Service Providers
§ Work closely with the Facilities Maintenance provider to oversee the maintenance and repairs of all parish facilities/properties.
§ Coordinate with the Facilities Maintenance provider to source third-party vendors in areas of maintenance, custodial and related services.
§ Oversight of purchasing and pricing of supplies and equipment.
§ Responsible for security of all buildings.
§ Solicitation, review and negotiation of bids for contracted work before signature by Parish Life Director.
§ Oversight of parish Capital projects
· Activities Management
o Coordinate, and oversee all parish social, lay ministerial, and community-building events (weekly, monthly, seasonal, and special liturgical celebrations).
o Communicate all activities events and updates to Communications Associate for release.
o Field incoming calls to the parish office for proper disposition.
o Develop and maintain annual parish activities calendar in collaboration with clergy and ministry and social group heads.
o Serve as primary liaison with ministry heads to align activities with parish mission and avoid scheduling conflicts.
o Recruit, train, and supervise volunteers for parish activities.
o Meet regularly with social activity leads to support event planning, volunteer recruitment, budgeting, and logistics
o Coordinate with Phoenixville Missionary Hub staff on outreach initiatives, service projects, and shared volunteer resources
o Build and maintain relationships with neighboring parishes to coordinate joint events, shared resources, and inter-parish collaboration.
o Facilitate communication among ministries to encourage collaboration and cross-participation in parish life
Interested, qualified candidates are asked to submit their resumes with a cover letter to:
Deacon Mark Nowakowski
Parish Life Director
pld@stmaryassumption.org
or
St. Mary of the Assumption Church
212 Dayton Street
Phoenixville, PA 19460