Director of Operations

ABOUT THE POSITION:
The Director of Operations at each school reports directly to the School Leader, and will be responsible for implementing and sustaining a sound program for all students. This position will receive additional support, and have additional reporting responsibilities, to the CMO and is a year-round position.

ABOUT THE ORGANIZATION:
Urban Dove Team Charter School (UD Team) is a distinctive network of sports-based high schools catering to over-aged, under-credited youth. We fuse a robust academic curriculum with sports-based youth development, ensuring our graduates receive a diploma, a stepping stone for higher education, and essential job skills.

CORE RESPONSIBILITIES:

• Actively serve on the school’s leadership team
• Supervise operations staff, including but not limited to office staff, school aides, and Family and Community Engagement Coordinator
• Maintain accurate records of all financial transactions and ensure adherence to school’s fiscal policy and procedures
• Manage school purchasing process by placing orders with vendors, tracking delivery and maintaining inventory
• Accurately process per pupil invoices
• Each year, prepare the campus for start-up/new school year by ordering furniture, equipment, and classroom supplies as well as ensuring that school services (i.e., student food services, student transportation services) are lined up and ready for action
• In conjunction with CMO, process new hires and set up email, jupiter, etc
• Ensure the maintenance of campus facilities by managing custodial personnel and third-party contracts for trash removal, and recycling
• Work with vendors to ensure that UD Team has fully functioning technology infrastructure including computers, phones, cameras, projectors, copiers, and internet
• Manage the school’s food services by coordinating with service providers and overseeing deliveries and accounting
• Ensuring transportation for students
• Manage the school’s supply and asset inventory
• Oversee entry procedures to ensure safety and track visitors.
• Develop, implement, update, and execute school safety procedures and crisis management plans and drills with a Building Response Team
• Work with the Department of Health in supervising on duty nurse
• Oversee beautification of building and grounds including signage, repairs, and overall aesthetics
• Oversee recruitment and enrollment process
• Oversee master scheduling and bell schedule
• Ensure that the school is adhering to all local compliance and reporting requirements
• Provide oversight of the planning and execution of school special events
• Oversee the administration of all student tests
• Disseminate progress reports to school staff and ensure the timely production of student report cards
• Ensure that student records are properly maintained and updated at the school
• Oversee Family and Community engagement activities
• Ensure monthly mailings and newsletter
• Receive and communicate staff absences and lateness with community and maintain PTO calendar
• Update school calendar
• Skillfully manage department budget and finances
• Monitor, transitions, arrival, dismissal, and lunch.