Director Of Purchasing and Contracts

QUALIFICATIONS: This position requires knowledge of principles and procedures of public school property & liability insurance, risk management, contract administration, labor compliance and procurement; federal and state laws, regulations, codes and requirements related to public school contract administration, labor compliance and procurement; public works and procurement contract principles, practices and standards, including bid specifications, public notices, bid openings, bid awards and purchase orders; principles and practices of management and supervision, including planning, organizing, assigning and reviewing work, performance appraisal and discipline, and employee selection and development.

Must have the skill to interpret and successfully apply federal and state laws, regulations and guidelines as they relate to District purchasing and contracts operations; plan, direct and manage contract administration, procurement, and functions for a large public school system; prepare clear specifications and technical documents in accordance with established procedures and formats; analyze complex and varied information from a variety of sources, develop practical alternatives with justifications, determine appropriate solutions and successfully implement them effectively and tactfully communicate in both oral and written forms; supervise, motivate and evaluate the work of technical, professional and support employees; plan, manage and prioritize a wide variety of functions within a given timeframe and available resources; prepare and direct the preparation of reports, correspondence, bid documents and materials for Board of Trustees consideration; establish and maintain effective working relationships with those contacted in the performance of required duties.

Applicant must possess the ability to direct, plan, develop, and manage the procurement operations of the District. Direct preparation of updates to strategic sourcing and pricing; cooperative purchasing programs, California Multiple Award Schedules (CMAS) agreements and potential bulk purchase items. Direct maintenance of routine contracts with applicable vendors and coordinate the issuance or renewal of annual contracts, agreements and purchase orders.Direct and coordinate the bid specification process, including preparation of specifications and related bid documents. Provide oversight of in-service training for site personnel regarding the online requisition system and PCards.Direct and monitor processes for public notices, bid dates, bid openings and bid awards, and coordinate these items for Board of Trustees meeting agendas. Select, train, supervise and evaluate assigned personnel and coordinate work with District departments, school sites, vendors, consultants and public agencies.Provide direct oversight to contract coordinators for construction, modernization, routine maintenance and repair contracts to ensure compliance with Board policy, Public Contract Code (PCC), Federal procurement and best practices insurance requirements.Direct and monitor processes associated with creating and updating master contracts, general conditions, and supplemental contract provisions.Coordinate with attorneys to ensure that processes, documents and actions comply with legal requirements; participates in the District's real estate purchase and sale team.Coordinate the sale or disposal of surplus District property in accordance with applicable policy and regulations. Develop, update, provide oversight and distribution of the District's contracting and procurement bid thresholds, practices, guidelines & requirements and the District's purchasing manual.Perform related duties similar to the above in scope and function as required.

EDUCATION/EXPERIENCE:

Bachelor's degree in related field and/or equivalent experience and training. Five years of increasingly responsible procurement and/or contract management experience. Experience in a school district or public entity along with a professional certification is preferred.

A CRIMINAL HISTORY CHECK WILL BE REQUIRED OF THE SUCCESSFUL CANDIDATE PRIOR TO EMPLOYMENT.

DUTIES OF POSITION: To plan, organize, direct and manage the administrative activities of the District's Purchasing and Contracts Department to include public works & non-personnel contract management, renewable energy contract management, purchasing, warehousing and labor compliance. Employees in this classification receive administrative direction from the Assistant/Associate Superintendent of Business within a framework of overall policies and objectives. Employees in this classification direct, supervise, and formally evaluate the work of others. This job classification is responsible for ensuring procurement processes and executed contracts are in compliance with pertinent federal and state laws, codes, regulations, District policies and procedures. This job classification requires strong technical knowledge of applicable Education Code, Public Contract Code, Government Code, and Federal Regulations as well as a high degree of organizational planning and management skills.

STARTING SALARY: $11,179.39 (monthly)

NUMBER OF MONTHS: 12 (to begin as soon as possible)

NUMBER OF HOURS: 8 (daily working hours 7:30 a.m. to 4:30 p.m.)