Disbursements Manager (52474)

Claflin University, a premier historically Black university and liberal arts institution, seeks a detail-oriented and experienced Disbursements Manager to oversee and manage all aspects of payroll, accounts payable, and student refunds. Reporting directly to the Assistant Vice President/Controller, the Disbursements Manager ensures timely and accurate processing of financial disbursements in compliance with institutional policies, federal and state regulations, and industry best practices. This position plays a key role in maintaining fiscal responsibility, enhancing operational efficiency, and supporting the financial well-being of employees and students.

Essential Duties and Responsibilities

• Direct and manage all disbursement operations, including Payroll, Accounts Payable, and Student Refunds.
• Ensure accurate and timely processing of bi-weekly and monthly payrolls, including applicable tax withholdings and benefit deductions.
• Oversee the processing of vendor invoices, purchase orders, travel reimbursements, and other payables, ensuring proper documentation and authorization.
• Manage the student refund process, including disbursement of financial aid overages, in accordance with federal regulations (e.g., Title IV) and institutional policies.
• Maintain compliance with IRS regulations, including timely filing of W-2s, 1099s, and other required reports.
• Develop, implement, and monitor internal controls and procedures to ensure the integrity and efficiency of disbursement functions.
• Reconcile related accounts and investigate discrepancies; ensure accurate reporting to the General Ledger.
• Serve as liaison to Human Resources, Student Financial Services, and other departments to coordinate data and resolve issues related to disbursements.
• Prepare regular and ad-hoc reports related to payroll, payables, and refund activity for management review.
• Train, supervise, and evaluate disbursement staff, promoting a culture of accuracy, service, and compliance.
• Support audits and compliance reviews by providing documentation and responding to inquiries.
• Recommend and implement improvements in systems, procedures, and policies; ensure optimal use of ERP system (Jenzabar).