Dispatch Coordinator (Coppell, TX) - Austin Bridge & Road
Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
Austin Bridge & Road has an outstanding opportunity for a Dispatch Coordinator at our corporate headquarters in Coppell, Texas. The Dispatch Coordinator is responsible for coordinating outside and inside haul operations between plants, construction field operations and operations management.
Responsibilities:
- Review JWS haul tickets daily to verify carrier, vehicle, job, and ticket information.
- Review and approve Haul Hub tickets to ensure accurate carrier assignment and billing documentation.
- Process trucker invoices, validating quantities, rates, and supporting haul tickets.
- Code, log, scan, and submit invoices to Accounts Payable for processing.
- Enter and maintain dispatching, trucking, vendor, and project data in CMiC.
- Research and resolve missing, unsigned, or disputed haul tickets.
- Maintain trucking rate sheets for jobs, aggregate materials, and milling operations.
- Set up new vendors and maintain required vendor documentation.
- Track insurance certificates for owner-operators and trucking vendors to ensure compliance.
- Coordinate with project teams, vendors, drivers, and accounting to resolve billing and documentation issues.
- Maintain organized records of hauling activities, invoices, contracts, and compliance documents.
- Assist with reporting, cost tracking, and operational administrative support.
- Support daily office operations which include ordering and maintain office and breakroom supplies
- Perform other duties as assigned
Qualifications:
- Bilingual in Spanish preferred
- Ability to work with customers and vendors to identify and resolve and document invoicing and scheduling issues
- Must be efficient, organized and resourceful
- Experience with Haul Hub software preferred
- Excellent verbal and written communication skills
- Excellent interpersonal, negotiation, and conflict resolution skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Strong analytical and problem-solving skills
- Ability to prioritize tasks and to delegate them when appropriate
Physical Requirements:
- Ability to sit at a desk and work on a computer
- Ability to communicate via phone
- Must be able to lift 15 pounds at times
- Must be able to access and navigate each department at the organization’s facilities
Requirements:
- High school diploma or GED required; associate degree or equivalent experience preferred
- Experience with construction operations/equipment haul operations and familiarity with DOT regulations
- Proficient with Microsoft Office Suite
- Experience using JWS software
- Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.
Benefits & Compensation
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to .
Austin Bridge & Road is an Equal Opportunity Employer.
See the “Know Your Rights” poster available in English and Spanish.
About Austin Bridge and Road
A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.
To learn more about us, visit .
No Third-Party Inquiries Please
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.